Job description deputy head of department

The job of a lawyer is one of the most prestigious and highly paid in the modern labor market. There are quite a lot of specialists in this field. The “boom” of lawyers began about ten years ago and continues to this day. There are many people who have received education in this field, but there are not always enough real professionals.

All large organizations that need their own corporate lawyers conduct quite complex tests, carefully review applicants’ resumes and conduct conversations that help to weed out incompetent employees as much as possible. Such a strict selection is especially relevant for vacancies for management positions, for example, head of a department.

This article will tell you what a specialist can expect from the proposed position, what to prepare for during an interview, and what the job description of the head of the legal department contains.

Basic provisions of the instructions

The job description of the head of the legal department positions this position as a managerial one. This person has a whole department of lawyers under him. In turn, the head of the legal department reports directly to the director or general director of the organization. It is the director who must issue and sign all documents relating to the work of this employee: orders, instructions, decisions on relocation, dismissal, bonuses.

The job description of the head of the legal department prescribes the assignment of the functions of a specific employee to another official with the appropriate knowledge and skills in the event of a specialist going on vacation or sick leave. The deputy must be approved by management.

Tasks and functions

In the work process, any employee is guided in making decisions and carrying out tasks by prescribed instructions. The job description of the head of the legal department includes the following list of tasks and functions for this position:

• ensuring compliance by the organization, its divisions and employees with legal requirements;
• representing the interests of the company in pre-trial disputes and litigation;
• carrying out an examination of orders, contracts and other documents intended for internal and external users proposed for consideration;
• examination of incoming documents for compliance with legal requirements;
• participation in the development of contracts, inclusion in them of conditions beneficial to the organization;
• taking measures to eliminate and cancel legal acts that contradict the law;
• issuing opinions on legal issues;
• assistance to the management and employees of the organization in resolving legal issues;
• explaining the nuances of legislation to employees, management and departments;
• providing information and teaching materials internal users;
• analysis and summing up of work with claims, disputes, court cases;
• development of innovations that eliminate violations of contract terms;
• preparation of materials and documents about violations in the production process, illegal acts of employees;
• control over accounts receivable, preparation of correspondence to counterparties, forced collection;
• storage, maintenance and control over the safety of regulatory legal acts and other legal documents, published by the organization;
• providing access to internal and external users (who have the right to do so) to document archives.

It should be noted that the job description of the head of the legal department of an organization also implies fulfilling a leadership role in the assigned department. The head of the legal department must also monitor the work of his subordinates, notice and eliminate their mistakes in a timely manner. If necessary, must impose appropriate penalties. The same main function boss - distribution and delegation of tasks between department employees for productive and prompt resolution of problems and issues in the enterprise.

Education and work experience

The work of a lawyer requires a higher specialized education. As a rule, in order to subsequently occupy a high position with good wages, while passing the competitive selection for a place without any problems, people planning their lives in this prof. regions, while still students, go for internships or internships in large organizations.

Such work is not always paid, or is paid very little, but it provides a huge amount of knowledge and experience. If the specialist has not had this internship, he will have to work as an assistant for a long time. To become a department head, considerable experience is required. As a rule, specialists with five years of experience are hired for such a position; they often also require experience in a management position, in addition to the main one, in their specialty.

Knowledge and skills

The job description of the head of the legal department is a sample of the most extensive document in terms of requirements for the applicant. Before getting a job in a management position, the applicant must learn a lot and learn a lot. The required set of knowledge includes the following items:

• legislative provisions and regulatory legal acts concerning entrepreneurial activity business entities;
• tax, civil, labor, administrative and criminal legislation;
• methodological and regulatory documentation relating to the activities of the organization and industry;
• procedure and methods of conducting business, accounting and tax accounting;
• forms and details of documents used in the activities of the enterprise;
• the procedure for processing transactions and concluding contracts;
• labor organization rules, organization procedures, its documents and accounting policies;
• rules fire safety and workplace safety.

Personal qualities of the applicant

Jurisprudence itself is a very complex industry that requires a certain mindset. A management position in this field adds a few more requirements to the list. So, in order to find the most profitable outcome of cases, contracts, transactions, the applicant needs a resourceful mind with good developed skill think logically, build models of human behavior, and also simultaneously process several possible situations. A good memory is necessary to quickly resolve emerging issues. In some situations, professionalism may need to take precedence over human feelings and emotions.

As for the position of a boss, leadership is invariably important here. If a person cannot lead his subordinates, he should not become a boss.

Responsibilities of the head of the legal department

Any job implies the presence of a certain set of rights and responsibilities for the employee in relation to the company, as well as for the company in relation to the worker. Job descriptions of the head of the legal department of the city administration or ordinary commercial organization imply a roughly similar set of responsibilities:

• actions based on the interests of the organization, choosing the best possible option events;
• compliance with trade secrets and secrecy status;
• completing your work in a timely manner;
• performing work of appropriate quality;
• notifying management about all force majeure situations, illegal acts on the part of employees and contractors of the company;
• correct behavior in and outside the workplace.

Employee rights

The Labor Code requires workers and employees to have and observe the following rights:

• official registration at the workplace, social package, timely payment;
• availability of paid vacation and sick leave;
• workplace safety;
• equipping the workplace with everything necessary for the labor process;
• the opportunity to offer your ideas to improve the work process and working conditions.

Employee Responsibility

For violations of the country's legislation, internal regulations of the organization, inattention and errors in work, sanctions may be imposed on the head of the legal department. The following are situations in the work process for which the employee is personally responsible and can be fined, fired and even convicted by the executive authorities:

• non-performance, improper performance, absenteeism, systematic tardiness, violation of labor discipline, abuse of authority;
• offenses against other employees, the organization as a whole, clients or suppliers under criminal, administrative and civil law;
• causing material damage to the property of the organization and other employees.

Features of work in state and municipal institutions

The job description of the head of the legal department of housing and communal services provides for a wide range of responsibilities. The main work consists of processing claims, preparing documents for arbitration processes, as well as representing the management company in court. The lawyer also resolves controversial issues, prepares objections to incoming complaints, and monitors compliance with regulations at meetings of residents and company representatives.

What are the requirements for a deputy director? What responsibilities does this specialist have? These and many other questions will be answered in the article.

Deputy Director for general issues has, according to the job description, several main professional goals:

• This includes ensuring the information and economic security of the organization. The represented specialist must contribute to the constant development of the company, as well as form personnel reserves.
• The employee is obliged to competently and efficiently select and train personnel. The assignment of workers to specific missions is also within the scope of the specialist's competence. Do not forget about the main goal of the deputy director: to provide comfortable and modern conditions labor.
• Finally, the Deputy Director for General Affairs must maintain established standards and norms at all times. If necessary, standards must be created.

Deputy Director for General Affairs: job description
Example No. 1

These instructions are exemplary. It can be used as a basis for developing appropriate employee instructions, taking into account the specifics of the organization’s activities.

Name of organization I APPROVED

POSITION Title of position

INSTRUCTIONS OF THE MANAGER OF THE ORGANIZATION

N ___________ Signature Explanation

Place of compilation Date

DEPUTY DIRECTOR

FOR GENERAL QUESTIONS

1. GENERAL PROVISIONS
2. The Deputy Director for General Affairs (hereinafter referred to as the Deputy Director) belongs to the category of managers, is hired and dismissed by order of the head of the organization.
3. For the position of deputy the director is appointed a person who has a higher professional education in the specialty “Economics and Management” and work experience in the field professional activity, including in management positions, for at least 5 years.
4. In his activities, the deputy. the director is guided by:

— legislative and regulatory documents regulating the production, economic and financial and economic activities of the organization;

— methodological materials related to the activities of the organization;

— the charter of the organization;

- orders, instructions of the head of the organization;

1. Deputy directors should know:

— regulatory legal acts that determine the directions of development of the relevant industry;

— other guidance and regulatory materials of higher and other bodies relating to the activities of the organization;

— profile, specialization, features of the organization’s structure;

— prospects for technical and economic development industries and organizations;

— production capacity organizations;

— fundamentals of the organization’s production technology;

— the procedure for developing and approving plans for the organization’s economic and financial activities;

— methods of managing and managing an organization;

— the procedure for maintaining records and drawing up reports on the economic and financial activities of the organization;

- organization financial work in organization, logistics, transport services and product sales;

— organization of loading and unloading operations;

— procedure for developing standards working capital, consumption rates and inventories of inventory items;

— the procedure for concluding and executing business contracts;

— economics, organization of production, labor and management;

— basics of labor legislation;

— rules and regulations of labor protection and fire safety.

1. During the absence of the deputy. director of the organization, his duties are performed in the prescribed manner by an appointed deputy, who bears full responsibility for their proper execution.
2. JOB RESPONSIBILITIES
3. To perform the functions assigned to him, the deputy. The director of the organization is obliged to:

6.1. Interact on behalf of the director with authorities state power, local government bodies, legal entities all organizational and legal forms and individuals on various issues within its competence.

6.2. By power of attorney, act on behalf of the organization, perform legal actions, represent it in all organizations and institutions.

6.3. In the absence of the director, sign documents of a financial nature and administrative documents.

6.4. Participate in the development of local regulations governing social and labor relations In the organisation.

6.5. Organize the conduct, as well as methodological, informational and organizational support for employee certification.

6.6. Organize work on placing orders for the supply of goods, performance of work, provision of services for the needs of the organization.

6.7. Take part in the annual inventory of property and material assets.

6.8. Monitor the execution of orders and instructions of the director.

6.9. Organize the proper design and storage of archival materials.

6.10. Prepare information and prepare reports on civil defense issues.

6.11. Carry out the necessary activities to develop the structure and staffing.

6.12. Ensure timely preparation necessary documents and information at the request of organizations.

6.13. Participate in organizing work to improve the skills of employees.

6.14. Contribute to the development of the material and technical base of the organization: accept applications from departments for the purchase of organizational and computer equipment, duplicating equipment, furniture, and various equipment; based on requests from departments, compile summary data on the acquisition of property; participate in the purchase, delivery and installation of the specified property; provide warranty service for the purchased property.

6.15. Carry out the necessary measures related to the safety and effective use property.

6.16. Accept applications from departments to conduct small repair work and organize their implementation.

6.17. Within the limits of his authority, endorse orders, regulations and instructions.

6.18. Participate in the preparation of a comprehensive plan for improving labor protection conditions and sanitary measures.

6.19. Create safe and harmless working conditions for those working in the departments under his control.

6.21. Develop and approve plans for scheduled preventive maintenance of industrial buildings and structures, equipment and monitor their timely implementation.

6.22. Provide organizational units with funds personal protection and fire extinguishing means.

6.23. Ensure the good condition and safe operation of the organization’s vehicles, timely technical inspections and certifications.

6.24. Ensure road safety, safe organization of traffic flows and movement of workers, maintenance of driveways and passages in proper condition.

6.25. Organize the normal operation of sanitary facilities and facilities.

6.26. Ensure that the working units subordinate to him comply with the requirements of labor legislation, regulations on labor protection and safety, GOST safety requirements, SSBT standards, industrial sanitation and fire safety, labor protection instructions.

6.27. Organize training, testing the knowledge of working units subordinate to him on labor protection issues, conducting briefings on labor protection in the workplace and fire safety.

6.28. Participate in the work of the commission to check the state of occupational health and safety, industrial sanitation and fire safety in subordinate departments and in the organization; in the work of inspections by state supervision and control bodies; in conducting an analysis of industrial injuries and occupational diseases in subordinate departments, developing measures to eliminate industrial injuries and occupational diseases.

6.29. Develop, coordinate and approve labor safety instructions, additions and changes to standard instructions, and provide them to workers in subordinate departments.

6.30. Organize the implementation of decrees, orders, orders of ministries, orders of organizations on labor protection and safety issues, as well as decrees and instructions of state supervision and control bodies.

6.31. ___________________________________________________________.

1. RIGHTS
2. Deputy directors have the right:

7.1. Represent the interests of the organization in relations with other organizations on economic, financial and other issues.

7.2. Submit proposals to improve economic and financial activities for consideration by the director of the organization.

7.3. Sign and endorse documents within your competence.

7.4. Receive from the heads of the organization’s structural divisions (specialists) information and documents necessary to perform their job duties.

7.5. Submit for consideration by the director of the organization proposals on the appointment, relocation, dismissal of employees of the organization, proposals for their encouragement or the imposition of penalties on them.

7.6. Require the director of the organization to provide assistance in the performance of his official duties and rights.

7.7. Take part in the discussion of labor safety issues submitted for consideration at meetings (conferences) labor collective(trade union organization).

1. RELATIONSHIPS (JOB RELATIONS)
2. Deputy The director reports directly to the director of the organization.
3. Deputy director interacts on issues included in his

competence, with employees of the following structural divisions of the organization:

receives:

_____________________________________________________________________ ;

is:

______________________________________________________________________;

- With _________________________________________________________________:

receives:

_____________________________________________________________________;

is:

_____________________________________________________________________.

1. PERFORMANCE EVALUATION AND RESPONSIBILITY
2. Deputy job The director is assessed by the immediate supervisor (other official).
3. Deputy The director is responsible:

11.1. For failure to perform (improper performance) of one’s job duties as provided for in this job description - within the limits determined by the current labor legislation of the Republic of Belarus.

11.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Republic of Belarus.

11.3. For causing material damage - within the limits determined by the current labor, criminal and civil legislation of the Republic of Belarus.

11.4. For failure to comply with the rules and regulations of labor protection, safety precautions, industrial sanitation and fire protection - in accordance with the requirements of regulatory legal acts of the Republic of Belarus and local acts in _____________________.

Job title

head of structural

departments _________ _______________________

Signature Explanation of signature

I have read the instructions _________ _______________________

Signature Explanation of signature

_______________________

Example No. 2

I approve

_____________________________ (Last name, initials)

(name of the organization, its organizational and legal form) ________________________________

(director; other person authorized

approve job description)

JOB DESCRIPTION

DEPUTY DIRECTOR FOR GENERAL ISSUES

——————————————————————-

(name of institution)

00.00.201_g. №00

1. General provisions

1.1. This job description establishes the rights, responsibilities and job responsibilities of the Deputy Director for General Affairs of _____________________ (hereinafter referred to as the “enterprise”).

Name of institution

1.2. The Deputy Director for General Affairs reports to _____________________________________.

(name of manager's position)

1.3. A person with higher professional education and work experience in the field is appointed to the position of Deputy Director for General Affairs.

leadership positions for at least ___ years.

1.4. The Deputy Director for General Affairs should know:

— orders, resolutions, orders and other regulatory and guidance documents

higher authorities that relate to administrative and economic services;

— the structure of the enterprise and prospects for its development;

— means of organizational and computer technology, communications;

— deadlines and procedures for reporting;

— means of mechanization of manual labor;

— the procedure for purchasing furniture, equipment, stationery, inventory and processing payments for services;

— basics of labor organization, economics, management and production, labor legislation, internal labor regulations, labor safety norms and regulations.

1.5. In the course of his activities, the Deputy Director for General Affairs is guided by:

- regulatory and legislative acts, which regulate the production and economic activities of the enterprise;

— the charter of the enterprise, labor regulations, orders, orders and other instructions of the head of the enterprise;

- this job description.

1.6. During the absence of the deputy director for general issues, his duties are assigned to his deputy, appointed in accordance with the established procedure, who is responsible for the proper performance of his duties.

1. Functions

The Deputy Director for General Affairs is responsible for the following:

2.1. Participation in the conclusion of business contracts of the enterprise and

control of their accurate and timely implementation.

2.2. Taking measures to expand the economic ties of the enterprise. Control of the safety of enterprise property.

2.4. Ensuring safe and healthy conditions labor for subordinates, monitoring their compliance with the requirements of regulatory and legislative acts on labor protection.

1. Job responsibilities

To perform the functions assigned to him, the Deputy Director for

in general matters I am obliged to:

3.1. Organize effective interaction and the work of the workshops, structural divisions and production units entrusted to him. Direct their activities to improve and develop production, increase the efficiency of the enterprise, competitiveness and quality of products.

3.2. Organize production and economic activities based on modern technology and technology, progressive forms of labor organization and management, reasonable use of production reserves and economical use of all types of resources.

3.3. Resolve issues related to the production and economic activities of the enterprise.

3.4. Ensure compliance with laws in the implementation of economic relations of the enterprise.

1. Rights

4.1. Represent the interests of the enterprise in relations with government agencies. authorities and other organizations.

4.2. Get acquainted with the draft decisions of the enterprise management that relate to its activities.

4.3. Endorse and sign documents within your competence, issue orders for the enterprise with your signature.

4.4. Make proposals for improving the operation of the enterprise for consideration by management, conduct correspondence with organizations on issues that are within its competence.

4.5. Monitor the activities of subordinate structural divisions of the enterprise.

4.6. Interact with the heads of structural divisions of the enterprise, receive documents and information necessary to perform their job duties.

4.7. Require the management of the enterprise to provide assistance in the fulfillment of their rights and official duties.

1. Responsibility

5.1. For offenses committed during the period of their activities - within the limits determined by the civil, administrative and criminal legislation of Russia.

5.2. For causing material damage - within the limits determined by the criminal, labor and civil legislation of Russia.

5.3. For improper performance or non-fulfillment of one’s official duties, which are provided for in this job description, - within the limits determined by the labor legislation of Russia.

Head of structural unit: _____________ __________________

(signature) (surname, initials)

I have read the instructions,

one copy received: _____________ __________________

(signature) (surname, initials)

Example No. 3

I approve

_______________________________ ______________ _________________________

(organizational and legal form, name of organization or other enterprise

(signature)

(Full name, position of the manager, official authorized to approve the job description)

"___" ____________ 20__

Job description

Deputy Director for General Affairs

_______________________________________________________

(name of organization, enterprise, etc.)

This job description has been developed and approved on the basis of an employment contract with the Deputy Director for General Affairs and in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations.

1. General provisions

1.1. The Deputy Director for General Affairs belongs to the category of managers, is hired and dismissed by order of _____________________________________________________ (name of the manager's position).

1.2. The Deputy Director for General Affairs reports directly to _____________________________________ (name of the manager’s position)

1.3. A person with a higher professional education and work experience in management positions of at least ___ years is accepted for the position of Deputy Director for General Affairs.

1.4. The Deputy Director for General Affairs must know the resolutions, instructions, orders, and other governing and regulatory documents of higher authorities relating to administrative and economic services; the structure of the enterprise and prospects for its development; means of communication, computing and organizational technology; procedure and deadlines for reporting; means of mechanization of manual labor; the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; internal labor regulations; rules and regulations of labor protection.

1.5. In his work, the Deputy Director for General Affairs is guided by:

— legislative and regulatory acts regulating the production and economic activities of the enterprise;

— the charter of the enterprise;

— labor regulations;

— orders, instructions and other instructions from the head of the enterprise;

- this job description.

1.6. During the absence of the deputy director for general issues, his duties are performed by his deputy, appointed in accordance with the established procedure, who bears full responsibility for the proper performance of these duties.

1. Functions

The Deputy Director for General Affairs is assigned the following functions:

2.1. Participation in the conclusion of business contracts of the enterprise and control over their timely and accurate execution.

2.2. Taking expansion measures economic ties enterprises.

2.3. Control over the safety of enterprise property.

2.4. Ensuring healthy and safe working conditions for subordinate performers, monitoring their compliance with the requirements of legislative and regulatory legal acts on labor protection.

1. Job responsibilities

To perform the functions assigned to him, the Deputy Director for General Affairs is obliged to:

3.1. Organize the work and effective interaction of the structural divisions, workshops and production units entrusted to him, direct their activities towards the development and improvement of production, increasing the efficiency of the enterprise, the quality and competitiveness of the products produced.

3.2. Organize production and economic activities based on widespread use the latest technology and technology, progressive forms of management and labor organization, rational use production reserves and economical use of all types of resources.

3.3. Resolve issues related to the production and economic activities of the enterprise.

3.4. Ensure compliance with the law in the implementation of economic relations of the enterprise.

3.5. _____________________________________________________________.

1. Rights

The Deputy Director for General Affairs has the right:

4.1. Represent the interests of the enterprise in relations with other organizations and government bodies.

4.2. Get acquainted with the draft decisions of the enterprise management concerning its activities.

4.3. Submit proposals for improving the activities of the enterprise for consideration by management.

4.4. Sign and endorse documents within your competence, issue orders for the enterprise under your signature within your competence.

4.5. Conduct correspondence with organizations on issues within his competence.

4.6. Interact with the heads of structural services of the enterprise, obtain information and documents necessary to perform their job duties.

4.7. Monitor the activities of subordinate structural divisions of the enterprise.

4.8. Require the management of the enterprise to provide assistance in the performance of their official duties and rights.

4.9. _____________________________________________________________.

1. Responsibility

The Deputy Director for General Affairs is responsible for:

5.1 for failure to perform (improper performance) of their job duties as provided for in this job description, within the limits determined by the labor legislation of the Russian Federation;

5.2 for offenses committed in the course of carrying out its activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation;

5.3 for causing material damage - within the limits determined by the labor, criminal and civil legislation of the Russian Federation;

5.4 ______________________________________________________________.

The job description was developed in accordance with _____________________

(name, number _______________________ and date of document)

Manager (initials, surname)

_________________________

(signature)

"__" _____________ 20__

Agreed:

___________________________________ (initials, surname)

(Job title)

_____________________________

(signature)

"__" ________________ 20__

I have read the instructions: (initials, surname)

_____________________________

(signature)

"__" _____________ 20__

Responsibilities of the Deputy Director for General Affairs

When choosing an employee this position, be sure to look at its compliance with the following requirements:

• Work experience in a managerial position must be at least three years;
• Higher professional education is required;
• mandatory knowledge of regulations governing administrative and economic issues of companies and labor law;
• knowledge of the basics of enterprise economics, labor protection, management and organization of labor processes;
• negotiation skills;
• practice of participation in tenders.

When hiring an employee for the position of deputy director to resolve general issues, preference is given to those candidates who not only meet the specified list of requirements, but also know the specifics of the company and its industry. Despite the fact that the general issues of production and economic activity of enterprises are similar in many industries, industry specifics are still reflected in them. And knowledge of these nuances is a necessity for the normal functioning of the company.

Responsibilities of a specialist

The job description of the Deputy Director for General Affairs sets out the requirements and functions.

Here are the most common of them:

• Timely development, implementation and adjustment of business plans related to security in the organization (how often such plans are developed depends on the organization itself; as a rule, this happens once a year).
• Formation of organizational personnel policy; drawing up an annual personnel plan.
• Development and implementation of a system for screening applicants for available vacancies; organization of a high-quality system for screening candidates for jobs.
• Organization of permanent and efficient work on training of personnel reserve.
• Organization of effective competitions to attract the most promising and competent specialists to work in the organization.
• Organization of a high-quality adaptation procedure for each new person in the organization; appointment for these purposes of supervisors or mentors who would help new employees get used to the workplace as quickly as possible.
• Control over the distribution of responsibilities for working with personnel documentation.
• Preparing everyone necessary materials and documents for nominating certain employees for awards or incentives.
• Search and registration of all documents and materials to impose administrative or disciplinary liability on employees, if necessary.

Industry specifics of the position

Industry specifics affect not only the company’s activities, but also the responsibilities of its employees, including those occupying management positions.

Therefore, the Deputy Director for General Affairs, working:

• in agriculture - must have a sectoral higher education; know the essence of agricultural work and technology for managing it, know about the norms and requirements that apply in agriculture; know about the indicators used in the industry that characterize production and economic activities;
• in trade - must have a legal and (or) economic higher education; know about the requirements for the storage of products and goods, labor protection, sanitary conditions, fire safety; know the features of the trading process, equipment, and logistics; be able to develop business plans;
• in education - must have a pedagogical and (or) economic, legal higher education; know the procedure for placing orders to meet needs educational institution; take part in the annual audit of the institution’s material assets; know the procedure for organizing and storing archival materials; must implement measures to ensure fire safety of the facility;
• in production - must have a technical and (or) economic higher education; must know the maintenance methods and design of production and office equipment and other facilities, the basics production processes, plumbing, land and construction works.

In this article we want to present one of the leadership positions that is present in almost every large organization. This is the deputy head of the department. Let's consider And also analyze the position from the point of view of the applicant - the necessary personal and professional quality, sample resume, education, work experience.

General provisions

And we will start with the job description of the deputy head of the department. The document contains a number of fundamental general provisions. Let's look at them:

1. Deputy Head of Department - a leadership position. Specialist in the "top manager" category.
2. Citizens with higher professional education (in a field related to the activities of the employer’s company) are accepted for the position. Work experience specifically in the specialty - at least 3 years.
3. Both appointment to the position of deputy head of a department and dismissal from it are the prerogative of the director of the organization or enterprise. Acceptance and dismissal are carried out according to an order signed by this official, as provided by the head of this department.
4. Deputy reports
5. During the absence of this official from the workplace (vacation, sick leave, maternity leave, etc.), his duties are transferred to an employee appointed by management in the prescribed manner. This employee temporarily assumes the responsibilities of the deputy head of the department (director). He also bears full responsibility for their (responsibilities) incomplete, improper fulfillment or for ignoring it.

Basic requirements for a specialist

The Deputy must know the following:

• Directives, orders, other guidelines and regulatory official directions regarding their field of activity.
• Fundamentals of labor protection, economics, work organization, personnel management.
• Labor legislation of the Russian Federation.
• Internal working rules of the employing organization.
• Rules and standards for safety, fire protection, industrial sanitation.

Specific requirements for a specialist

The job description of a deputy head of a department is not a universal document. Further requirements for a specialist’s qualifications vary depending on the department or organization in which he works. For example, consider the material and technical support department.

The specific requirements for a "deputy" are as follows:

• Know the basics of organizing technical and material support, loading and unloading work.
• Know the rules and procedures for receiving and sending cargo, ordering suitable vehicles and containers.
• Be able to correctly draw up official documentation for the receipt and dispatch of goods, as well as for their complaints in case of non-compliance with the delivery conditions and technical requirements of the employing company.
• Know current regulations, rules on the nomenclature of product supplies, standards for fuel consumption or raw materials, equipment, instruments, materials, etc.
• Be aware of the conditions of transportation and storage of your company’s or partners’ products.

List of job responsibilities

This section of the department will also not be universal. Its content is unique for each of the areas of activity of companies and their divisions. We invite you to familiarize yourself with the approximate content of the section for the same example (deputy department of technical and material support of the organization):

• Management of the work of a subordinate department in drawing up calculations of the needs of a company or enterprise for raw materials and materials (in the case of production direction activities).
• Providing the head of your department for approval of planning documents and projects based on the company’s need for any materials, raw materials, products in a specific period of time (for example, for the next calendar year).
• Analysis of the movement of products and materials in the company’s warehouses.
• Adjustment and control of the needs of the company’s production departments in material resources(including when the product range changes).
• Drawing up an executive balance sheet for materials for the production of the main category of goods, establishing deviations based on the presence/absence of necessary materials.
• Preparation of proposals to the head of your department (technical and material support) about materials that are in warehouses without movement - if possible, their successful use and sale.
• Direct participation in the commission for the inventory of raw materials in the company’s warehouses.
• Preparation statistical reporting on the movement and use of material resources along already approved paths and forms.
• Taking part in the implementation of measures for the economical use of raw materials, supplies, equipment by reducing the costs of purchasing, delivering and storing it.
• Control over the activities of the enterprise’s workshops (if any) regarding the use, storage and accounting of material assets available there.

Feedback

Feedback implies receiving “deputy” from other structural divisions of the company or organization of the following:

• Production departments of the enterprise. Production plans, both for the current and for the next period of activity, to calculate the need for certain material resources.
• Warehouses of the technical/material supply department. Information on the balance of material assets, their movement in the warehouse.
• Heads of the company's technical departments. Consumption rates for materials and raw materials for the manufacture of a specific type of product. As well as changes in the design, production, structure, composition of goods, which require recalculation of the need for raw materials or other material.

Specialist rights

The rights of the deputy departments of personnel, material support, cooperation, payments and transfers will be the same - regardless of the specialization of the official.

This section includes the following - rights to:

• Familiarity with the projects of the director of an enterprise or organization that directly or indirectly relate labor activity department.
• Submission for consideration by the management of an enterprise, company, firm of a number of proposals to improve their own activities, as provided for in the job description of the deputy.
• Within the boundaries of your competence, notify the head of your own department about identified shortcomings and shortcomings in the work of this structural unit. And also make proposals for their eradication, avoidance, etc.
• Carry out interaction necessary for work with managers and their deputies of other structural divisions of the organization.
• Endorse and sign official documentation within the scope of their competence.
• Make proposals to reward outstanding employees of your own department. And also on the imposition of penalties (in Russian Labor Code) in relation to those who violated labor and/or production discipline.
• Demand from the head of your structural unit, the director of the entire organization, assistance in implementing your labor rights and performance of official duties.

Responsibility of an official

The deputy head, head of the department will be responsible for decisions made, signed documents and contracts, improperly performed work or inaction.

Labor legislation implies the following responsibilities for this official:

• For improper performance or failure to fulfill your labor responsibilities, which are provided for by the deputy’s job description. Within the limits implied by the labor legislation of the Russian Federation.
• For offenses during the performance of their work activities. The limits of liability are limited by the administrative, criminal and civil legislation of the Russian Federation.
• For causing material damage to the employing company. The limits of liability are regulated by labor and civil legislation of Russia.

Deputy's resume

There are a lot of resumes from applicants for the position of deputy head of department both on labor exchanges and in responses to proposals from organizations. Actually, today you do not need to have certain skills in drawing up such documents: you can find a lot of templates, samples, examples where you can enter information about yourself, education, and career quite competently, informatively and concisely. Many labor exchanges even offer standard resume forms for filling out.

But when looking for a job as a deputy head of a department, it is important not to forget to provide the following personal information about yourself:

• Type of employment you are ready for: full-time/part-time, willingness to travel, shift work.
• Place of residence, possibility of relocation.
• Age, Family status.
• Information about education: full name of the university or secondary vocational school educational institution, faculty and specialty for which the training was carried out. Bachelor, Master or Specialist. Form of education - full-time, seminar, correspondence, distance learning. If the applicant has a diploma with honors or other differences in training, then it is advisable to note this (especially for young specialists).
• Information about additional education, completed seminars and trainings, retraining/advanced training courses. It is presented according to the following plan: name educational center, direction of training, course name, number of hours, diploma. Of course, it is important to indicate only what is relevant to the work to be done.
• Knowledge foreign language(category according to the international standard).
• Availability of a driver's license (category).
• Personal qualities of the applicant.
• Experience. Whether you are looking for a job in the police department (deputy, chief of police department) or in the information, trade, production environment, this point will be the most important and fundamental everywhere. The employer will pay close attention to it in the resume. After all, any leadership position requires the applicant to have work experience, moreover, successful and productive one. Places of previous employment are indicated in reverse chronological order- from the latest to the earliest.
• Expected salary. As a rule, experienced applicants do not write down specific numbers here, limiting themselves to a modest “by agreement.”

Personal qualities of a specialist

This column in the resume is not the main one for an HR specialist. However, it is important for the applicant himself. Certain personal qualities and character types help to work successfully as a deputy head of the department - investigation, personnel, sales and sales.

Are common characteristic qualities for officials the following:

• Stress resistance.
• High degree responsibility.
• Punctuality.
• Performance.
• Organizational talent.
• Communication skills, ability to find an approach to different people.
• Openness to new knowledge and experience.
• Initiative.

Column "work experience"

We have already said that this section is the most important in the resume of an applicant for a leadership position. Therefore, the specialist must pay great attention to filling it out. The information presented should be concise and succinct. The reader's attention is focused only on important details in a career. And most importantly, the data must be exclusively truthful. It is possible that the HR manager will contact the former employer of the deputy head of the HR department to check the accuracy of certain facts of the work history.

Information about each past place of work is indicated in the following way:

• Busy period. The time period is indicated exactly as in work book.
• Full job title.
• Full name of the organization, brief information about its activities - bank, metallurgical company, etc.
• Official website, address Email, telephone number of the person in charge, which will give the HR manager access to your former employer.
• Type of employment: full/part-time, shift, business trips.
• Professional skills used in the performance of their duties.
• List of achievements at this workplace.

Let's look at a small example:

• Head of the Cooperation Department.
• PJSC "Purchases-Omsk".
• Field of activity: procurement, supply.
• Operating period: 3.10.2010-5.08.2014. Total term: 3 years 9 months.
• Professional skills used: purchasing products, organizing and planning according to the range of purchasing activities; managing the company's budget, controlling expenses; pre-contractual/contractual work with partners, claims activities; selection of suppliers, assessment of their competitiveness; search for alternative partners.
• Achievements in the workplace: optimization of production costs, reduction of enterprise costs, stable provision of the company’s material needs throughout the entire working life.

Deputy head of department is a position that is typical for different enterprises and organizations. Hence, the job descriptions of deputies will differ in the content of the sections. However, when looking for a job, general standards for writing a resume and indicating information about work experience are relevant.