Instructions for maintaining work books. Work book and insert in it

MINISTRY OF LABOR AND SOCIAL DEVELOPMENT OF THE RUSSIAN FEDERATION

RESOLUTION

On approval of the Instructions for filling out work records

Document with changes made:
(Official Internet portal legal information www.pravo.gov.ru, 11/16/2016, N 0001201611160014).
____________________________________________________________________

In accordance with (Collection of legislation Russian Federation, 2003, N 16, Art. 1539) Ministry of Labor and social development Russian Federation

decides:

1. Approve:

Instructions for filling out work books in accordance with Appendix No. 1;

form of the receipt and expenditure book for accounting of work book forms and the insert into it in accordance with Appendix No. 2;

form of a book for recording the movement of work books and inserts in them in accordance with Appendix No. 3.

2. To recognize as not valid on the territory of the Russian Federation:

Resolution of the State Committee for Labor of June 20, 1974 N 162 “On approval of the Instructions on the procedure for maintaining labor books at enterprises, institutions and organizations”;

Resolution of the USSR State Committee for Labor dated August 2, 1985 N 252 “On introducing amendments and additions to the Instructions on the procedure for maintaining labor books at enterprises, institutions and organizations, approved by Resolution of the State Committee for Labor dated June 20, 1974 N 162”;

Resolution of the USSR State Committee for Labor of March 31, 1987 N 201 “On introducing additions to the Instructions on the procedure for maintaining labor books at enterprises, institutions and organizations”;

paragraph 2 of the resolution of the State Committee for Labor of the USSR dated August 15, 1990 N 332 “On invalidating and amending the resolutions of the State Committee for Labor on issues of part-time work”;

Resolution of the USSR State Committee for Labor of October 19, 1990 N 412 "On amendments to the Instructions on the procedure for maintaining labor books at enterprises, institutions and organizations, approved by Resolution of the State Committee for Labor of June 20, 1974 N 162 (as amended by the resolution of the USSR State Committee of Labor of August 2, 1985 N 252)" .

Minister
labor and social development
Russian Federation
A. Pochinok

Registered
at the Ministry of Justice
Russian Federation
November 11, 2003
registration N 5219

Appendix No. 1. Instructions for filling out work books

This Instruction, in accordance with paragraph 13 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers (hereinafter referred to as the Rules for maintaining work books), approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 “On work books”, establishes the procedure for filling out work books, inserts in them, duplicates of work books (hereinafter referred to as work books).

1. General Provisions

1.1. Dates are recorded in all sections of work books Arabic numerals(day and month - two digits, year - four digits). For example, if an employee was hired on September 5, 2003, an entry is made in the work book: “09/05/2003”.

Records are made carefully, using a pen or gel pen, rollerball pen (including ballpoint), light-resistant ink (paste, gel) black, blue or purple and without any abbreviations. For example, it is not allowed to write "pr." instead of "order", "dispatch." instead of "order", "trans." instead of "translated" etc.

1.2. In the sections “Information about work” and “Information about awards” of the work book, crossing out previously made inaccurate, incorrect or other invalid entries is not allowed.

For example, if it is necessary to change a specific entry about employment in the “Job Information” section, after the corresponding last entry in this section, the subsequent serial number and the date the entry was made are indicated, in column 3 the entry is made: “The entry with such and such a number is invalid.” After this, the correct entry is made: “Accepted in such and such a profession (position)” and in column 4 the date and number of the order (instruction) or other decision of the employer, the entry from which was incorrectly entered into the work book, is repeated, or the date and number of the order is indicated ( order) or other decision of the employer, on the basis of which the correct entry is made.

In the same manner, a record of dismissal or transfer to another position is invalidated. permanent job in case of recognition of the illegality of dismissal or transfer by the employer himself, the control and supervisory body, the review body labor disputes or court and restoration to previous job or changing the wording of the reason for dismissal. For example: “The entry for number so-and-so is invalid, reinstated to previous job.” If the wording of the reason for dismissal is changed, an entry is made: “The entry for number so-and-so is invalid, dismissed (new wording is indicated).” Column 4 makes reference to the order (instruction) or other decision of the employer on reinstatement or changing the wording of the reason for dismissal.

If there is an entry in the work book about dismissal or transfer to another permanent job, which is subsequently declared invalid, upon the written application of the employee, a duplicate work book is issued without making an entry declared invalid. In this case, in the upper right corner of the first page of the duplicate work book, the inscription: “Duplicate” is made. On the first page (title page) of the previous work book it is written: “Instead, a duplicate was issued,” indicating its series and number.

2. Filling out information about the employee

2.1. The information about the employee provided for by the Rules for maintaining work books, indicated on the first page (title page) of the work books, is filled out as follows:

last name, first name and patronymic are indicated in full, without abbreviation or replacement of first and middle names with initials, date of birth is recorded in full (day, month, year) on the basis of a passport or other identification document (for example, military ID, foreign passport, driver’s license, etc. .);

registration of education (basic general, secondary general, primary vocational, secondary vocational, higher vocational and postgraduate vocational) is carried out only on the basis of properly certified documents (certificate, certificate, diploma, etc.);

a record of incomplete education at the appropriate level can be made on the basis of submitted duly certified documents (student card, grade book, certificate educational institution and so on.);

profession and/or specialty are indicated on the basis of documents on education, qualifications or the presence of special knowledge (when applying for a job that requires special knowledge or special training) or other properly executed documents.

2.2. After indicating the date of filling out the work book, the employee certifies the correctness of the entered information with his signature on the first page (title page) of the work book.

The first page (title page) of the work book is also signed by the person responsible for issuing work books, after which the organization’s seal is affixed (stamp personnel service) (if there is a seal), in which the work book was first filled out.
by order of the Ministry of Labor of Russia dated October 31, 2016 N 588n.

2.3. Changes to entries in work books about surname, name, patronymic and date of birth are made on the basis of a passport, birth certificate, marriage certificate, divorce, change of surname, name, patronymic and other documents and with reference to their number and date.

These changes are made on the first page (title page) of the work book. The previous surname or first name, patronymic, date of birth are crossed out with one line and new data is recorded. Links to relevant documents are made at inside covers of the work book and are certified by the signature of the employer or a person specially authorized by him and the seal of the organization (or the seal of the personnel service) (if there is a seal).
(Paragraph as amended, put into effect on November 27, 2016 by order of the Ministry of Labor of Russia dated October 31, 2016 N 588n.

2.4. Changes (additions) on the first page (title page) of the work book of entries about new education, profession, specialty obtained are carried out by adding existing entries (if they already exist) or filling out corresponding lines without crossing out previously made entries.

3. Filling out job information

3.2. If during the employee’s work the name of the organization changes, then an entry about this is made in a separate line in column 3 of the “Information about work” section of the work book: “Organization such and such has been renamed to such and such date,” and in column 4 it is entered the basis for renaming is an order (instruction) or other decision of the employer, its date and number.

3.3. In the work books of persons who have served a sentence of correctional labor, an entry about the non-inclusion of work time during the period of serving the sentence in the continuous seniority is entered as follows. In the “Information about work” section of the work book, in column 1 the serial number of the entry is entered, in column 2 - the date of entry; in column 3 an entry is made: “Work time from such and such a date (day, month, year) to such and such a date (day, month, year) is not counted towards continuous work experience.” Column 4 indicates the basis for making an entry in the work book - an order (instruction) or other decision of the employer (issued in accordance with the court verdict), its date and number.

3.4. When reinstating continuous work experience in the employee’s work book in accordance with the established procedure last place work, in column 3 of the section “Information about work” an entry is made: “Continuous work experience has been restored from such and such a date, month, year,” in column 4 a reference is made to the corresponding name of the document on the basis of which the entry was made, with reference to its date and number.

4. Filling out information about the award

The procedure for entering information about awards is as follows: in column 3 of the “Information about awards” section of the work book, the full name of the organization is indicated as a heading, as well as the abbreviated name of the organization (if any); below in column 1 the serial number of the entry is entered (numbering increasing throughout the entire period labor activity employee); Column 2 indicates the date of award; Column 3 records who awarded the employee, for what achievements and with what award; Column 4 indicates the name of the document on the basis of which the entry was made, with reference to its date and number.

5. Filling out information about dismissal (termination of employment contract)

5.1. Record of dismissal (termination) employment contract) in the employee’s work book is carried out in the following order: in column 1 the serial number of the entry is entered; column 2 indicates the date of dismissal (termination of the employment contract); in column 3 an entry is made about the reason for dismissal (termination of the employment contract); Column 4 indicates the name of the document on the basis of which the entry was made - an order (instruction) or other decision of the employer, its date and number.

The date of dismissal (termination of employment contract) is considered the last day of work, unless otherwise stated federal law, employment contract or agreement between employer and employee.

For example, when an employment contract with an employee is terminated due to a reduction in staff, October 10, 2003 is determined to be the last day of his work. The following entry must be made in the employee’s work book: in column 1 of the “Work Information” section, the serial number of the entry is entered, in column 2 the date of dismissal is indicated (10.10.2003), in column 3 the entry is made: “Dismissed due to a reduction in the number of employees of the organization, paragraph 2 ", column 4 indicates the date and number of the order (instruction) or other decision of the employer on dismissal.

5.2. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (except for cases of termination of the employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (clauses 4 and 10 of this article), an entry about dismissal is made in the work book ( termination of the employment contract) with reference to the relevant paragraph of this article.

For example: “Dismissed by agreement of the parties, paragraph 1” or “Dismissed by at will, paragraph 3 of Article 77 of the Labor Code of the Russian Federation."

5.3. When terminating an employment contract at the initiative of the employer, an entry about dismissal (termination of the employment contract) is made in the work book with reference to the relevant paragraph of Article 81 of the Labor Code of the Russian Federation or other grounds for terminating the employment contract at the initiative of the employer, provided for by law.

For example: “Dismissed due to the liquidation of the organization, paragraph 1 of Article 81 of the Labor Code of the Russian Federation” or “Dismissed due to termination of access to state secrets, paragraph 12 of Article 81 of the Labor Code of the Russian Federation.”

5.4. When an employment contract is terminated due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph.

For example: “Dismissed due to non-election to a position, paragraph 3 of Article 83 of the Labor Code of the Russian Federation” or “The employment contract was terminated due to the death of the employee, paragraph 6 of Article 83 of the Labor Code of the Russian Federation.”

5.5. When an employment contract is terminated on additional grounds provided for by the Labor Code of the Russian Federation or other federal laws, records of dismissal (termination of the employment contract) are made in the work book with reference to the relevant article of the Labor Code of the Russian Federation or other federal law.

For example: “Dismissed due to a repeated gross violation of the charter of an educational institution, paragraph 1 of Article 336 of the Labor Code of the Russian Federation within a year” or “Dismissed due to reaching the age limit established for holding a public position civil service, paragraph 2 (1) of Article 25 of the Federal Law of July 31, 1995 N 119-FZ “On the Fundamentals of the Civil Service of the Russian Federation”.

5.6. When an employment contract is terminated at the initiative of an employee for reasons that are associated by law with the provision of certain benefits and benefits, a record of dismissal (termination of the employment contract) is made in the work record book indicating these reasons. For example: “Dismissed of her own free will due to the transfer of her husband to work in another locality, paragraph 3 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed of her own free will due to the need to care for a child under the age of 14 years, paragraph 3 of the article 77 of the Labor Code of the Russian Federation."

6. Features of filling out information about dismissal (termination of an employment contract) and hiring (appointment) in connection with the transfer of an employee to another permanent job with another employer (to another organization) or his transfer to an elective job (position)

6.2. Upon dismissal (termination of an employment contract) in connection with the transfer of an employee to an elective job (position) to another employer (to another organization), an entry is made in the work book: “Dismissed in connection with the transfer to an elective job (position) in (indicate the name of the organization) , paragraph 5 of Article 77 of the Labor Code of the Russian Federation."

At a new place of work, after indicating the full name of the elected body, as well as the abbreviated name of the elected body (if any), in column 3 of the “Work Information” section of the work book, an entry is made about what job (position) the employee was elected to, and in the column 4 indicates the decision of the elected body, the date and number of its adoption.

7. Features of filling out a duplicate work book

7.1. A duplicate of the work book is filled out in accordance with sections 1 - 6 of these Instructions.

7.2. If an employee, before joining this organization(for this employer) has already worked, then when filling out a duplicate of the work book in the section “Information about work” in column 3, first of all, a record is made about the total and/or continuous work experience as an employee before joining this organization (to this employer) , confirmed by relevant documents.

The total work experience is recorded in total, that is, the total number of years, months, days of work is indicated without specifying which employer, in what periods of time and in what positions the owner of the work book worked in the past.

After this, the total and/or continuous work experience, confirmed by properly executed documents, is recorded for individual periods of work in the following order: column 2 indicates the date of hire; Column 3 records the name of the organization (employer) where the employee worked, as well as the structural unit and job (position), specialty, profession indicating the qualifications for which the employee was hired.

If the submitted documents confirm that the employee was transferred to another permanent job in the same organization (with the same employer), then a corresponding entry is also made about this.

Then, in column 2 the date of dismissal (termination of the employment contract) is indicated, and in column 3 - the reason (ground) for dismissal, if the document submitted by the employee contains such data.

In the event that the documents do not fully contain the above information about work in the past, only the information available in the documents is entered into the duplicate work book.

Column 4 indicates the name, date and number of the document on the basis of which the corresponding entries in the duplicate were made. The original documents confirming work experience, after making copies of them and duly certified by the employer or personnel service, are returned to their owner. The employer is obliged to assist the employee in obtaining documents confirming his work experience prior to joining the employer.

Appendix No. 2. Form of the receipt and expenditure book for accounting of work book forms and the insert in it


Received from:	Basic tion
or who was released	(name- newness	Quantity		Amount (rub.)	Quantity		Amount (rub.)
	document, N and date)		inserts (series and number)		work books (series and number)	inserts (series and number)

Appendix No. 3. Form of the book of accounting for the movement of work books and inserts in them

Date of hiring, completion of the work book or insert in it

Last name, first name and patronymic of the owner
labor people

Series and work number
howl books or

Must
ity, profession, specialty

Name
location of work (indicating
niya

Date and N of the order (disposition)
marriage) or other

Receipt of the responsible
person,
who understood or

Received for filling
hard-working
new books

date of issue
hands-on labor
howl books

Receipt of work-
Nika in semi-
reading the work book

deposits-
sha into her

an employee who has submitted a work book or for whom a work book or an insert in it has been filled out

struc-
tour division
leniya) where the employee was hired

job solutions-
body on the basis of which the employee was hired

filling out-
your work book

or deposits-
shi in them (rub.)

upon dismissal
neniya (discontinued)
labor contract research)

Revision of the document taking into account
changes and additions prepared
JSC "Kodeks"

The work book stores all the information about the employee’s work activity and is used to determine the length of his work experience. The currently valid forms of work book and insert are established in the Post. No. 225 of April 16, 2003. How to correctly fill out a work book is indicated in Post. No. 69 of October 10, 2003. These resolutions contain discrepancies on some issues, which requires reference to the Labor Code and makes it even more difficult to draw up a work book.

This is especially true for private entrepreneurs who are forced to take on the responsibility of maintaining personnel records. The slightest deviation from the standards for filling out a work book leads to the invalidity of the information entered, as well as various errors made in the entries themselves. To eliminate the consequences, corrections are made to the relevant columns strictly according to the established pattern. In exceptional cases, the employee is issued a duplicate.

When does it open

Each work book has its own number, is issued to the employee for life and cannot be replaced with the exception of certain cases. If a recently hired employee does not have this document, you need to open a new one for him. If there was one, but for some reason cannot be provided, this information is reflected in the act, which is certified by the signatures of: the person issuing the new work book, the employee and the witness.

The document is issued for an employee who has worked for the company for at least six days, and must be completed within a week from the date of his employment. This procedure carried out in the presence of the employee from whose wages subsequently the cost of the form is deducted.

Work book, sample filling when applying for a job:

How to fill out

All entries in the work book are entered by an official of the organization authorized to do so by order of the manager, most often by an employee of the personnel department. In his absence, this may be an accountant or director of the enterprise. The document is subject to registration in the accounting book and is kept by the employer until the employee is dismissed or transferred to another place of work. If necessary, the employee is given an extract from the book at the place of request.

Extract from the work book - sample filling:

Records are kept in legible handwriting, all words are given in full version, without any abbreviations. The numerical expression of dates, characteristics and other information is indicated only in Arabic numerals. Also, you cannot write the name of the month in words. The correct format for filling in the date is 03/05/2019. It is acceptable to use ballpoint, gel and fountain pens. The paste, gel and ink they contain must be highly resistant to water and ultraviolet rays. The optimal colors are blue, dark purple and black shades of coloring pigment.

Documentation

To fill out a work book you need:

employee's passport (or other identification document);
diploma of education;
work record book;
certificate of individual entrepreneur or Charter of the organization;
official seal.

For details on how to fill out the title page of the work book, watch the video.

The work book is divided into three parts:

A title page containing information about the owner of the document.
Information about the work, including the name of the enterprises where the work was carried out and the duration of such work.
Awards section.

Please note that the rules for filling out work books oblige you to make adjustments in case of possible changes:

company name (including legal form);
type of printing (using different ones in one book is unacceptable!).

Title page

On the first page of the work book you need to indicate all the information about the employee, based on the documents provided by him. It should contain:

Full name of the owner;
date of birth (in numerical terms);
level of education (secondary, specialized secondary, higher);
name of the profession indicated in the diploma;
date of opening of the work book;
employee signature;
signature of the person filling out the document;
official seal of the organization.

Title page of the work book, sample filling 2019:

Job details

Each page of the middle and most extensive section consists of four columns containing:

The serial number of the entry (from No. 1 onwards).
Hiring date and other events.
The record itself, which represents information about the organization (its full and abbreviated name), job title (indicating qualifications) and department. In addition to the fact of hiring, cases of transfer to another position and dismissal are also recorded here. Information about this must be entered in the column within 7 days from the date the order is issued, with the exception of the record of dismissal, which is drawn up directly on the day of its commission.
Documentary evidence of the entry - the name of the order, the date of its issue and number (in that order).

For details on how to make notes about work in the work book, watch the video

additional information

At the request of the employee, information about part-time work is entered into it. The entry is made on the basis of documents provided by another enterprise where the employee is employed in a combined position. In this case, the same principles for filling out the column are used as when entering information about the main work. The work book must be kept by the employee of the personnel department at the place of main work, who is the only one who has the right to enter any information into it.
Acquisition of a second profession, obtaining a rank, and advanced training are also reflected in this section.
If the enterprise is renamed, a corresponding entry is made indicating the document that served as the basis for this. This information will be able to explain the discrepancy in the seals given during the employment and dismissal of the employee. The same steps are performed when renaming a position.
In case of reorganization of the enterprise, the section notes the dismissal of the employee with his subsequent employment in the new company.

Sample of filling out a work book during the liquidation of an LLC:

Examples

A. S. Kopacheva joined the position of legal adviser at Avelan OJSC on February 27, 2016. On August 12, 2016, she was transferred to the position of senior legal adviser. This fact was reflected in the “Work Information” section.

When dismissing an employee, in column No. 3 you must indicate the regulatory act of the Labor Code, according to which this measure was applied. The entry must be confirmed by the seal of the company or human resources department and the signature of the person who filled out the work book. The employee must also sign in this column, thereby confirming his agreement with the entries made during his work.

A. M. Sholokhov served as a salesman at CJSC Continent. On March 6, 2017, he was fired for absenteeism without good reason. The dismissal order was signed on the same day.

Awards

This section contains information about the titles assigned to the employee, diplomas, certificates and other awards provided for by the company’s internal regulations and legislation. These do not include verbal gratitude from management, as well as regularly paid cash bonuses included in the payroll system. Which explains the complete lack of information in this section, which is found in the work books of most workers. Moreover, various certificates and diplomas issued to an employee without issuing a corresponding order are also only a nominal expression of gratitude, not reflected either in the work book or in the personal file.

Filling out a work book 2019, sample:

Insert design

If all the free spaces in the work book have been used up and there is nowhere to make new entries, the insert opens. Usually it is sewn into the end of the document, since there are no specific instructions about this in the instructions for filling out work books. A stamp is placed on the title page (or cover) of the main book about the issue of the insert, indicating its series and number.

The rules for maintaining both documents are identical; the title page of the insert must also be completed. The numbering of entries continues after the number at which filling out the work book ended. If errors were made when filling out the insert, it will be disposed of in the presence of the commission, drawing up a report. The same applies to rejected or outdated work records.

We are ready to answer any questions you may have - ask them in the comments

1. Approve:

Instructions for filling out work books in accordance with Appendix No. 1;

form of the receipt and expenditure book for accounting of work book forms and the insert into it in accordance with Appendix No. 2;

form of a book for recording the movement of work books and inserts in them in accordance with Appendix No. 3.

2. To recognize as not valid on the territory of the Russian Federation:

dated August 2, 1985 N 252 “On introducing amendments and additions to the Instruction on the procedure for maintaining labor books at enterprises, institutions and organizations, approved by Resolution of the State Labor Committee of June 20, 1974 N 162”;

Resolution of the USSR State Committee for Labor of March 31, 1987 N 201 “On introducing additions to the Instructions on the procedure for maintaining work books at enterprises, institutions, and organizations”;

paragraph 2 of the Resolution of the State Committee for Labor of the USSR of August 15, 1990 N 332 “On invalidating and amending the resolutions of the State Committee for Labor on issues of part-time work”;

Resolution of the State Committee for Labor of the USSR dated October 19, 1990 N 412 "On amendments to the Instructions on the procedure for maintaining labor books at enterprises, institutions and organizations, approved by Resolution of the State Committee for Labor of June 20, 1974 N 162 (as amended by the Resolution of the State Committee for Labor of the USSR dated August 2 1985 N 252)".

Minister of Labor
and social development
Russian Federation
A.P.POCHINOK

INSTRUCTIONS
FOR COMPLETING WORK BOOKS

1. General Provisions

Entries are made carefully, using a fountain or gel pen, a rollerball pen (including a ballpoint pen), light-resistant ink (paste, gel) in black, blue or purple, and without any abbreviations. For example, it is not allowed to write "pr." instead of "order", "dispatch." instead of "order", "trans." instead of "translated" etc.

1.2. In the sections “Information about work” and “Information about awards” of the work book, crossing out previously made inaccurate, incorrect or other invalid entries is not allowed.

For example, if it is necessary to change a specific entry about employment in the “Job Information” section, after the corresponding last entry in this section, the subsequent serial number and the date the entry was made are indicated, in column 3 the entry is made: “The entry with such and such a number is invalid.” After this, the correct entry is made: “Accepted in such and such a profession (position)” and in column 4 the date and number of the order (instruction) or other decision of the employer, the entry from which was incorrectly entered into the work book, is repeated, or the date and number of the order is indicated ( order) or other decision of the employer, on the basis of which the correct entry is made.

In the same manner, a record of dismissal or transfer to another permanent job is invalidated if the dismissal or transfer is recognized as illegal by the employer, the control and supervisory body, the labor dispute resolution body or the court and reinstatement to the previous job or the wording of the reason for dismissal is changed. For example: “The entry for number so-and-so is invalid, reinstated to previous job.” If the wording of the reason for dismissal is changed, an entry is made: “The entry for number so-and-so is invalid, dismissed (new wording is indicated).” Column 4 makes reference to the order (instruction) or other decision of the employer on reinstatement or changing the wording of the reason for dismissal.

If there is an entry in the work book about dismissal or transfer to another permanent job, which is subsequently declared invalid, upon the written application of the employee, a duplicate work book is issued without making an entry declared invalid. In this case, in the upper right corner of the first page of the duplicate work book, the inscription: “Duplicate” is made. On the first page (title page) of the previous work book it is written: “Instead, a duplicate was issued,” indicating its series and number.

2. Filling out information about the employee

2.1. The information about the employee provided for by the Rules for maintaining work books, indicated on the first page (title page) of the work books, is filled out as follows:

last name, first name and patronymic are indicated in full, without abbreviation or replacement of first and middle names with initials, date of birth is recorded in full (day, month, year) on the basis of a passport or other identification document (for example, military ID, foreign passport, driver’s license, etc. .);

record of education (basic general, secondary general, primary vocational, secondary vocational, higher vocational and postgraduate vocational education) is carried out only on the basis of properly certified documents (certificate, certificate, diploma, etc.);

a record of incomplete education at the appropriate level can be made on the basis of submitted duly certified documents (student card, grade book, certificate from an educational institution, etc.);

profession and/or specialty are indicated on the basis of documents on education, qualifications or the presence of special knowledge (when applying for a job that requires special knowledge or special training) or other properly executed documents.

2.2. After indicating the date of filling out the work book, the employee certifies the correctness of the entered information with his signature on the first page (title page) of the work book.

The first page (title page) of the work book is also signed by the person responsible for issuing work books, after which the seal of the organization (stamp of the personnel service) (if there is a seal) in which the work book was first filled out is affixed. (as amended by Order of the Ministry of Labor of the Russian Federation dated October 31, 2016 N 588n)

These changes are made on the first page (title page) of the work book. The previous surname or first name, patronymic, date of birth are crossed out with one line and new data is recorded. Links to the relevant documents are made on the inside cover of the work book and certified by the signature of the employer or a person specially authorized by him and the seal of the organization (or the seal of the personnel service) (if there is a seal). (as amended by Order of the Ministry of Labor of the Russian Federation dated October 31, 2016 N 588n)

2.4. Changes (additions) on the first page (title page) of the work book of entries about new education, profession, specialty obtained are carried out by adding existing entries (if they already exist) or filling out the corresponding lines without crossing out previously made entries.

3. Filling out job information

3.1. In column 3 of the “Work Information” section of the work book, the full name of the organization is indicated as a heading, as well as the abbreviated name of the organization (if any).

Under this heading in column 1 the serial number of the entry being made is indicated, in column 2 the date of employment is indicated.

In column 3, an entry is made about acceptance or appointment to a structural unit of the organization, indicating its specific name (if the condition of working in a specific structural unit is included in the employment contract as an essential one), the name of the position (job), specialty, profession indicating qualifications, and Column 4 contains the date and number of the order (instruction) or other decision of the employer, according to which the employee was hired. Records of the name of a position (job), specialty, profession indicating qualifications are made, as a rule, in accordance with the organization’s staffing table. If, in accordance with federal laws, the performance of work in certain positions, specialties or professions is associated with the provision of benefits or the presence of restrictions, then the names of these positions, specialties or professions and the qualification requirements for them must correspond to the names and requirements provided for in the relevant qualification reference books.

Changes and additions made in the prescribed manner to qualification reference books and the organization's staffing table are brought to the attention of employees, after which appropriate changes and additions are made to their work books on the basis of an order (instruction) or other decision of the employer.

If an employee is assigned a new rank (class, category, etc.) during the period of work, then a corresponding entry is made about this in the prescribed manner.

The establishment of a second and subsequent profession, specialty or other qualification for an employee is noted in the work book indicating the ranks, classes or other categories of these professions, specialties or skill levels. For example, a repairman was assigned the second profession “Electric and gas welder” with the assignment of 3rd category. In this case, in the work book: in column 1 of the section “Information about work” the serial number of the entry is indicated, in column 2 the date of establishment of the second profession is indicated, in column 3 the entry is made: “The second profession “Electric and gas welder” has been established with the assignment of 3rd category”, in Column 4 indicates the relevant certificate, its number and date.

At the request of the employee, information about part-time work is recorded in the work book at the place of main work on the basis of a document confirming part-time work. In column 1 of the “Work Information” section of the work book, the serial number of the entry is entered, in column 2 the date of employment as a part-time worker is indicated, in column 3 an entry is made about acceptance or appointment as a part-time worker in a structural unit of the organization, indicating its specific name ( if the condition of working in a specific structural unit is included in the employment contract as an essential one), the name of the position, specialty, profession indicating qualifications, column 4 indicates the name of the document on the basis of which the entry was made with reference to its date and number. A record of dismissal from this job is made in the same manner.

3.3. In the work books of persons who have served a sentence in the form of correctional labor, an entry about the non-inclusion of work time during the period of serving the sentence in the continuous work experience is made as follows. In the “Information about work” section of the work book, in column 1 the serial number of the entry is entered, in column 2 - the date of entry; in column 3 an entry is made: “Work time from such and such a date (day, month, year) to such and such a date (day, month, year) is not counted towards continuous work experience.” Column 4 indicates the basis for making an entry in the work book - an order (instruction) or other decision of the employer (issued in accordance with the court verdict), its date and number.

3.4. When continuous work experience is restored in accordance with the established procedure, the following entry is made in the employee’s work book at the last place of work in column 3 of the “Work Information” section: “Continuous work experience was restored from such and such a date, month, year”, in column 4 a reference is made to the corresponding name of the document on the basis of which the entry was made with reference to its date and number.

4. Filling out information about the award

The procedure for entering information about awards is as follows: in column 3 of the “Information about awards” section of the work book, the full name of the organization is indicated as a heading, as well as the abbreviated name of the organization (if any); below in column 1 the serial number of the entry is entered (numbering increasing throughout the entire period of the employee’s work activity); Column 2 indicates the date of award; Column 3 records who awarded the employee, for what achievements and with what award; Column 4 indicates the name of the document on the basis of which the entry was made with reference to its date and number.

5. Filling out information about dismissal (termination of employment contract)

The date of dismissal (termination of an employment contract) is considered the last day of work, unless otherwise provided by federal law, an employment contract or an agreement between the employer and employee.

For example, when an employment contract with an employee is terminated due to a reduction in staff, October 10, 2003 is determined to be the last day of his work. The following entry must be made in the employee’s work book: in column 1 of the “Work Information” section, the serial number of the entry is entered, in column 2 the date of dismissal is indicated (10.10.2003), in column 3 the entry is made: “Dismissed due to a reduction in the number of employees of the organization, paragraph 2 of article 81 of the Labor Code of the Russian Federation", column 4 indicates the date and number of the order (instruction) or other decision of the employer on dismissal.

For example: “Dismissed by agreement of the parties, paragraph 1 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed at his own request, paragraph 3

For example: “Dismissed due to the liquidation of the organization, paragraph 1 of Article 81 of the Labor Code of the Russian Federation” or “Dismissed due to termination of access to state secrets, paragraph 12 of Article 81 of the Labor Code of the Russian Federation.”

For example: “Dismissed due to non-election to a position, paragraph 3 of Article 83 of the Labor Code of the Russian Federation” or “The employment contract was terminated due to the death of an employee, paragraph 6 of Article 83 of the Labor Code of the Russian Federation.”

For example: “Dismissed due to repeated gross violation of the charter of an educational institution within a year, paragraph 1 of Article 336 of the Labor Code of the Russian Federation” or “Dismissed due to reaching the age limit established for holding a public position in the civil service, paragraph 2 (1) of the article 25 of the Federal Law of July 31, 1995 N 119-FZ “On the Fundamentals of the Civil Service of the Russian Federation.”

Due to the loss of force of the Federal Law of July 31, 1995 N 119-FZ, one should be guided by the Federal Law of July 27, 2004 N 79-FZ adopted in its place.

5.6. When an employment contract is terminated at the initiative of an employee for reasons that are associated by law with the provision of certain benefits and benefits, a record of dismissal (termination of the employment contract) is made in the work record book indicating these reasons. For example: “Dismissed at her own request due to the transfer of her husband to work in another area, paragraph 3 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed at her own request due to the need to care for a child under 14 years of age, paragraph 3 of the article 77 of the Labor Code of the Russian Federation."

6. Features of filling out information about dismissal (termination of an employment contract) and hiring (appointment) in connection with the transfer of an employee to another permanent job with another employer (to another organization) or his transfer to an elective job (position)

When hired to a new place of work, an entry is made in the employee’s work book in column 3 of the “Information about work” section provided for in paragraph 3.1 of these Instructions, indicating that the employee was accepted (assigned) by way of transfer.

At a new place of work, after indicating the full name of the elected body, as well as the abbreviated name of the elected body (if any), in column 3 of the “Work Information” section of the work book, an entry is made about what job (position) the employee was elected to, and in the column 4 indicates the decision of the elected body, the date and number of its adoption.

7. Features of filling out a duplicate work book

7.1. A duplicate of the work book is filled out in accordance with sections 1 - 6 of these Instructions.

7.2. If the employee had already worked before joining this organization (for this employer), then when filling out a duplicate work book in the section “Information about work” in column 3, first of all, a record is made about the total and/or continuous work experience as an employee up to admission to this organization (to this employer), confirmed by relevant documents.

The total work experience is recorded in total, that is, the total number of years, months, days of work is indicated without specifying which employer, in what periods of time and in what positions the owner of the work book worked in the past.

After this, the total and/or continuous work experience, confirmed by properly executed documents, is recorded for individual periods of work in the following order: column 2 indicates the date of hire; Column 3 records the name of the organization (employer) where the employee worked, as well as the structural unit and job (position), specialty, profession indicating the qualifications for which the employee was hired.

If the submitted documents confirm that the employee was transferred to another permanent job in the same organization (with the same employer), then a corresponding entry is also made about this.

MINISTRY OF LABOR AND SOCIAL DEVELOPMENT
RUSSIAN FEDERATION

RESOLUTION

ON APPROVAL OF INSTRUCTIONS FOR COMPLETING WORK COOKS

In accordance with Decree of the Government of the Russian Federation of April 16, 2003 N 225 “On work books” (Collection of Legislation of the Russian Federation, 2003, N 16, Art. 1539), the Ministry of Labor and Social Development of the Russian Federation decides:
1. Approve: Instructions for filling out work books in accordance with Appendix No. 1; the form of the receipt and expenditure book for recording the forms of the work book and the insert in it in accordance with Appendix No. 2; the form of the book of accounting for the movement of work books and inserts in them in accordance with Appendix No. 3.
2. Recognize as not valid on the territory of the Russian Federation: Resolution of the State Committee for Labor of June 20, 1974 N 162 "On approval of the Instructions on the procedure for maintaining work books at enterprises, institutions and organizations"; Resolution of the State Committee for Labor of the USSR dated August 2, 1985 N 252 " On introducing amendments and additions to the Instruction on the procedure for maintaining work books at enterprises, institutions and organizations, approved by Resolution of the State Committee for Labor of June 20, 1974 N 162"; Resolution of the State Committee for Labor of the USSR of March 31, 1987 N 201 "On making additions to the Instruction on the procedure for maintaining work books at enterprises, institutions, organizations"; paragraph 2 of the Resolution of the USSR State Committee for Labor dated August 15, 1990 N 332 "On invalidating and amending the resolutions of the State Committee for Labor on issues of part-time work"; Resolution of the USSR State Committee for Labor dated October 19, 1990 No. 412 "On amendments to the Instructions on the procedure for maintaining work books at enterprises, institutions and organizations, approved by Resolution of the State Committee for Labor of June 20, 1974 No. 162 (as amended by Resolution of the State Committee for Labor of the USSR of August 2, 1985 No. 252)" .

Minister of Labor
and social development
Russian Federation
A.P.POCHINOK

INSTRUCTIONS

FOR COMPLETING WORK BOOKS

(as amended by Order of the Ministry of Labor of Russia dated October 31, 2016 N 588n)

This Instruction in accordance with paragraph 13 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers (hereinafter referred to as the Rules for maintaining work books), approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 “On work books”, establishes the procedure for filling out work books, inserts in them, duplicates of work books (hereinafter referred to as work books).

1.1. Entries of dates in all sections of work books are made in Arabic numerals (day and month - two digits, year - four digits). For example, if an employee was hired on September 5, 2003, an entry is made in the work book: “09/05/2003”. Entries are made carefully, with a fountain or gel pen, rollerball pen (including ballpoint), light-resistant ink (paste, gel) black, blue or purple and without any abbreviations. For example, it is not allowed to write "pr." instead of "order", "dispatch." instead of "order", "trans." instead of "translated" etc.
1.2. In the sections “Information about work” and “Information about awards” of the work book, crossing out previously made inaccurate, incorrect or other invalid entries is not allowed. For example, if it is necessary to change a specific entry about employment in the section “Information about work” after the corresponding last in this section of the entry, the subsequent serial number and the date the entry was made are indicated; in column 3, an entry is made: “The entry with the number such and such is invalid.” After this, the correct entry is made: “Accepted in such and such a profession (position)” and in column 4 the date and number of the order (instruction) or other decision of the employer, the entry from which was incorrectly entered into the work book, is repeated, or the date and number of the order is indicated ( order) or other decision of the employer, on the basis of which the correct entry is made. In the same manner, an entry on dismissal, transfer to another permanent job is recognized as invalid if the dismissal or transfer is recognized as illegal by the employer, the control and supervisory body, the labor dispute resolution body or court and reinstatement to the previous job or changing the wording of the reason for dismissal. For example: “The entry for number so-and-so is invalid, reinstated to previous job.” If the wording of the reason for dismissal is changed, an entry is made: “The entry for number so-and-so is invalid, dismissed (new wording is indicated).” Column 4 makes reference to an order (instruction) or other decision of the employer on reinstatement or changing the wording of the reason for dismissal. If there is an entry in the work book about dismissal or transfer to another permanent job, which is subsequently declared invalid, a duplicate work record is issued upon the employee’s written application book without making an entry declared invalid. In this case, in the upper right corner of the first page of the duplicate work book, the inscription: “Duplicate” is made. On the first page (title page) of the previous work book it is written: “Instead, a duplicate was issued,” indicating its series and number.

2. Filling out information about the employee

2.1. The information about the employee provided for by the Rules for maintaining labor books, indicated on the first page (title page) of the labor books, is filled out as follows: the last name, first name and patronymic are indicated in full, without abbreviating or replacing the first name and patronymic with initials, the date of birth is written down in full (day, month, year) on the basis of a passport or other identification document (for example, a military ID, foreign passport, driver’s license, etc.); a record of education (basic general, secondary general, primary vocational, secondary vocational, higher professional and postgraduate vocational) is carried out only on the basis of duly certified documents (certificate, license, diploma, etc.); a record of incomplete education at the appropriate level can be made on the basis of submitted duly certified documents (student card, grade book, certificate from an educational institution, etc.) ;profession and/or specialty is indicated on the basis of documents on education, qualifications or the presence of special knowledge (when applying for a job that requires special knowledge or special training) or other properly executed documents.
2.2. After indicating the date of filling out the work book, the employee certifies the correctness of the entered information with his signature on the first page (title page) of the work book. The first page (title page) of the work book is also signed by the person responsible for issuing work books, after which the organization’s seal is affixed (stamp of the personnel service ) (if there is a seal), in which the work book was first filled out.
2.3. Changes to entries in work books about last name, first name, patronymic and date of birth are made on the basis of a passport, birth certificate, marriage certificate, divorce certificate, change of last name, first name, patronymic and other documents and with reference to their number and date. changes are made to the first page (title page) of the work book. The previous surname or first name, patronymic, date of birth are crossed out with one line and new data is recorded. Links to the relevant documents are made on the inside cover of the work book and certified by the signature of the employer or a person specially authorized by him and the seal of the organization (or the seal of the personnel service) (if there is a seal).
2.4. Changes (additions) on the first page (title page) of the work book of entries about new education, profession, specialty obtained are carried out by adding existing entries (if they already exist) or filling out the corresponding lines without crossing out previously made entries.

3. Filling out job information

3.1. In column 3 of the “Work Information” section of the work book, the full name of the organization is indicated as a heading, as well as the abbreviated name of the organization (if available). Under this heading in column 1 is the serial number of the entry being made, in column 2 the date of employment is indicated .In column 3, a record is made of acceptance or appointment to a structural unit of the organization, indicating its specific name (if the condition of working in a specific structural unit is included in the employment contract as essential), the name of the position (job), specialty, profession indicating qualifications, and in column 4 the date and number of the order (instruction) or other decision of the employer are entered, according to which the employee was hired. Records of the name of a position (job), specialty, profession indicating qualifications are made, as a rule, in accordance with the organization’s staffing table. If, in accordance with federal laws, the performance of work in certain positions, specialties or professions is associated with the provision of benefits or the presence of restrictions, then the names of these positions, specialties or professions and the qualification requirements for them must correspond to the names and requirements provided for in the relevant qualification reference books. Changes and additions made in the prescribed manner to the qualification directories and the organization's staffing table are brought to the attention of employees, after which appropriate changes and additions are made to their work books on the basis of an order (instruction) or other decision of the employer. If an employee is assigned a new category (class, category, etc.), then an appropriate entry is made about this in the prescribed manner. The establishment of a second and subsequent profession, specialty or other qualification for an employee is noted in the work book indicating the ranks, classes or other categories of these professions, specialties or skill levels. For example, a repairman was assigned the second profession “Electric and gas welder” with the assignment of 3rd category. In this case, in the work book in column 1 of the section “Information about work”, the serial number of the entry is indicated, in column 2 the date of establishment of the second profession is indicated, in column 3 the entry is made: “The second profession “Electric and gas welder” has been established with the assignment of 3rd category,” in column 4 indicates the relevant certificate, its number and date. At the request of the employee, information about part-time work is recorded in the work book at the place of main work on the basis of a document confirming part-time work. In column 1 of the “Work Information” section of the work book, the serial number of the entry is entered, in column 2 the date of employment as a part-time worker is indicated, in column 3 an entry is made about acceptance or appointment as a part-time worker in a structural unit of the organization, indicating its specific name ( if the condition of working in a specific structural unit is included in the employment contract as an essential one), the name of the position, specialty, profession indicating qualifications, column 4 indicates the name of the document on the basis of which the entry was made, with reference to its date and number. A record of dismissal from this job is made in the same manner.
3.2. If during the employee’s work the name of the organization changes, then an entry about this is made in a separate line in column 3 of the “Information about work” section of the work book: “Organization such and such has been renamed to such and such date,” and in column 4 it is entered the basis for renaming is an order (instruction) or other decision of the employer, its date and number.
3.3. In the work books of persons who have served a sentence in the form of correctional labor, an entry about the non-inclusion of work time during the period of serving the sentence in the continuous work experience is made as follows. In the “Information about work” section of the work book, in column 1 the serial number of the entry is entered, in column 2 - the date of entry, in column 3 the entry is made: “Work time from such and such a date (day, month, year) to such and such date (day, month, year) is not counted towards continuous work experience.” Column 4 indicates the basis for making an entry in the work book - an order (instruction) or other decision of the employer (issued in accordance with the court verdict), its date and number.
3.4. When continuous work experience is restored in accordance with the established procedure, the following entry is made in the employee’s work book at the last place of work in column 3 of the “Work Information” section: “Continuous work experience was restored from such and such a date, month, year”, in column 4 a reference is made to the corresponding name of the document on the basis of which the entry was made, with reference to its date and number.

4. Filling out information about the award

The procedure for entering information about awards is as follows: in column 3 of the “Information about awards” section of the work book, the full name of the organization is indicated as a heading, as well as the abbreviated name of the organization (if any); below in column 1 the serial number of the entry is entered (numbering increasing throughout the entire period of the employee’s work activity); Column 2 indicates the date of award; Column 3 records who awarded the employee, for what achievements and with what award; Column 4 indicates the name of the document on the basis of which the entry was made, with reference to its date and number.

5. Filling out information about dismissal (termination of employment contract)

5.1. An entry about dismissal (termination of an employment contract) in the employee’s work book is made in the following order: in column 1 the serial number of the entry is entered; column 2 indicates the date of dismissal (termination of the employment contract); in column 3 an entry is made about the reason for dismissal (termination of the employment contract); column 4 indicates the name of the document on the basis of which the entry was made - an order (instruction) or other decision of the employer, its date and number. The date of dismissal (termination of the employment contract) is considered the last day of work, unless otherwise established by federal law, the employment contract or agreement between the employer and the employee. For example, when an employment contract with an employee is terminated due to a reduction in staff, October 10, 2003 is determined to be the last day of his work. The following entry must be made in the employee’s work book: in column 1 of the “Work Information” section, the serial number of the entry is entered, in column 2 the date of dismissal is indicated (10.10.2003), in column 3 the entry is made: “Dismissed due to a reduction in the number of employees of the organization, paragraph 2 of article 81 of the Labor Code of the Russian Federation", column 4 indicates the date and number of the order (instruction) or other decision of the employer on dismissal.
5.2. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (except for cases of termination of the employment contract at the initiative of the employer and due to circumstances beyond the control of the parties (clauses 4 and 10 of this article), an entry about dismissal is made in the work book ( termination of the employment contract) with reference to the corresponding paragraph of this article. For example: “Dismissed by agreement of the parties, paragraph 1 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed at his own request, paragraph 3 of Article 77 of the Labor Code of the Russian Federation.”
5.3. When terminating an employment contract at the initiative of the employer, a record of dismissal (termination of the employment contract) is made in the work book with reference to the relevant paragraph of Article 81 of the Labor Code of the Russian Federation or other grounds for terminating the employment contract at the initiative of the employer, provided for by law. For example: “Dismissed due to liquidation of the organization, paragraph 1 of Article 81 of the Labor Code of the Russian Federation" or "Dismissed due to termination of access to state secrets, paragraph 12 of Article 81 of the Labor Code of the Russian Federation."
5.4. When an employment contract is terminated due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation. For example: “Dismissed due to non-election to a position, paragraph 3 of Article 83 Labor Code of the Russian Federation" or "The employment contract was terminated due to the death of the employee, paragraph 6 of Article 83 of the Labor Code of the Russian Federation."
5.5. When an employment contract is terminated on additional grounds provided for by the Labor Code of the Russian Federation or other federal laws, records of dismissal (termination of the employment contract) are made in the work book with reference to the relevant article of the Labor Code of the Russian Federation or other federal law. For example: “Dismissed due to with repeated gross violation of the charter of the educational institution within a year, paragraph 1 of Article 336 of the Labor Code of the Russian Federation" or "Dismissed due to reaching the age limit established for holding a public position in the civil service, paragraph 2 (1) of Article 25 of the Federal Law of July 31. 1995 N 119-FZ "On the fundamentals of the civil service of the Russian Federation".
5.6. When an employment contract is terminated at the initiative of an employee for reasons that are associated by law with the provision of certain benefits and benefits, a record of dismissal (termination of the employment contract) is made in the work record book indicating these reasons. For example: “Dismissed at her own request due to the transfer of her husband to work in another area, paragraph 3 of Article 77 of the Labor Code of the Russian Federation” or “Dismissed at her own request due to the need to care for a child under 14 years of age, paragraph 3 of the article 77 of the Labor Code of the Russian Federation."

6. Features of filling out information about dismissal (termination of an employment contract) and hiring (appointment) in connection with the transfer of an employee to another permanent job with another employer (to another organization) or his transfer to an elective job (position)

6.1. Upon dismissal (termination of an employment contract) in connection with the transfer of an employee to another permanent job with another employer (another organization), in column 3 of the “Information about work” section of the work book, it is indicated in what order the transfer is carried out: at the request of the employee or with his consent .When hired to a new place of work, an entry is made in the employee’s work book in column 3 of the “Information about work” section provided for in paragraph 3.1 of these Instructions, indicating that the employee was accepted (appointed) by way of transfer.
6.2. Upon dismissal (termination of an employment contract) in connection with the transfer of an employee to an elective job (position) to another employer (to another organization), an entry is made in the work book: “Dismissed in connection with the transfer to an elective job (position) in (indicate the name of the organization) , paragraph 5 of Article 77 of the Labor Code of the Russian Federation." At a new place of work, after indicating the full name of the elected body, as well as the abbreviated name of the elected body (if any), in column 3 of the section "Information about work" of the work book, an entry is made that what job (position) the employee was elected to, and column 4 indicates the decision of the elected body, the date and number of its adoption.

7. Features of filling out a duplicate work book

7.1. A duplicate of the work book is filled out in accordance with sections 1 - 6 of these Instructions.
7.2. If the employee had already worked before joining this organization (for this employer), then when filling out a duplicate work book in the section “Information about work” in column 3, first of all, a record is made about the total and/or continuous work experience as an employee up to admission to this organization (to this employer), confirmed by relevant documents. The total work experience is recorded in total, that is, the total number of years, months, days of work is indicated without specifying which employer, in what periods of time and in what positions the owner worked in the past work book. After this, the total and/or continuous work experience, confirmed by properly executed documents, is recorded for individual periods of work in the following order: column 2 indicates the date of employment; Column 3 records the name of the organization (employer) where the employee worked, as well as the structural unit and job (position), specialty, profession indicating the qualifications for which the employee was hired. If the submitted documents confirm that the employee was transferred to another permanent job in the same organization (with the same employer), then a corresponding entry is also made about this. Then in column 2 the date of dismissal (termination of the employment contract) is indicated, and in column 3 - the reason (ground) for dismissal, if the document submitted by the employee contains such data In the event that the documents do not fully contain the above information about work in the past, only the information available in the documents is entered into the duplicate work book. Column 4 indicates the name, date and number of the document on the basis of which the corresponding entries in the duplicate were made. The original documents confirming work experience, after making copies of them and duly certified by the employer or personnel service, are returned to their owner. The employer is obliged to assist the employee in obtaining documents confirming his work experience prior to joining the employer.

FORM
RECEIPTS BOOK FOR ACCOUNTING FORMS
EMPLOYMENT BOOK AND INSERTS IN IT

date

From whom it was received or to whom it was issued

Basis (document name, N and date)

Period

Consumption

number

month

year

Quantity

Amount (rub.)

Quantity

Amount (rub.)

inserts (series and number)

work books (series and number)

inserts (series and number)

Date of hiring, completion of the work book or insert in it

Last name, first name and patronymic of the owner of the work book

Series and number of the work book or its insert

Position, profession, specialty of the employee who handed in the work book or for whom the work book or insert in it was filled out

Name of the place of work (indicating the structural unit) where the employee was hired

Date and number of the order (instruction) or other decision of the employer on the basis of which the employee was hired

Receipt of the responsible person who accepted or filled out the work book

Received for completed work books or inserts in them (rub.)

Date of issue of the work book upon dismissal (termination of the employment contract)

Receipt from the employee for receipt of the work book

number

month

year

By orders No. 588n and 589n dated October 31, 2016 No. 588n, the Ministry of Labor amended the Instructions for filling out work books, approved by departmental resolution No. 69 dated October 10, 2003, and provided explanations on the changes that were made to the rules for maintaining and storage of these personnel documents.

In accordance with paragraph 2.2 of the Instructions after filling title page work book, it must be signed by the person appointed by order of the head of the organization responsible for issuing work books. The signature of the person who issued the work book must be certified by the seal of the personnel service or the seal of the organization that issued the document. By the order mentioned above, a clarification was made to the Instructions that the seal impression is affixed if it is available, since for enterprises that have organizational form LLC and JSC Federal Law of April 6, 2015 No. 82-FZ abolished the obligation to have a round seal. If the enterprise does not have a seal, the entries made on the title page of the work book must additionally be certified by the signature of the person in whose name this document is issued.

The same amendment was made to clause 2.3, which regulates the introduction of corrections to entries made in work books. Thus, references to the documents that became the basis for making adjustments to the records are made on the inside cover of the work book and must be certified by the signature of the manager or other person with the appropriate authority, as well as the round seal of the organization. According to the changes made by the order, the seal is affixed if it is available.

The agency reminds that for enterprises organized in the form of an LLC or JSC, the presence of a seal is no longer a mandatory requirement, except in cases where such an obligation is imposed on the organization in accordance with the law. Information about the presence or absence of a seal must be reflected in the charter of the enterprise.

Read the article " We create a work book for a new employee. The electronic magazine is available to subscribers and is also free demo access. Its design will not take you much time.

Rules for filling out work books in 2018

A work book is an official document that confirms a person’s work experience. It contains information about the current and previous places work. The need to have this document is to inform the new employer about work experience, as well as to calculate work experience.

The rules for filling out work books are the same for everyone. Let's look at them.

General provisions

If you are getting a job for the first time, you can purchase a work permit at specialized press kiosks. Its form was approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 and has not changed fundamentally.

An empty book is submitted (or created) upon first official employment. There are no entries, so the first employer must make the first entries.

In cooperation with the employer under a civil agreement, availability and completion work book not required.

During work, the employee's work is left at the company and is not handed over to the employee until his official dismissal. The rules for maintaining work books are:

Decree of the Government of the Russian Federation dated April 16, 2003 No. 225;
Resolution of the Ministry of Labor of Russia dated October 10, 2003 No. 69.

They say that all career changes (promotions and demotions) are recorded in in writing HR specialist or head of the enterprise where the employee is officially registered.

According to our information, there will be no global revision of the rules for filling out work books in 2018. Of course, rumors continue to circulate about their cancellation, but this is only a distant prospect.

How to take notes

All changes regarding the employee’s official position, including promotion to category ( career), awards received, transfers to another structural unit, etc.

All entries are made exclusively in Russian. Dubbing of recordings on foreign language can only be carried out if the employer is registered in national republic The Russian Federation, where its own language operates in parallel.

In addition, the rules for drawing up a work book oblige all entries to be made in strict compliance with the rules of the Russian language. Taking into account the design of numbers, data and numbering adopted in official document flow.

How to provide information about an employee

The first employer will have to fill out basic information about the future employee:

first name, patronymic, last name;
birthday;
what kind of education;
profession.

The organization takes this information directly from the originals or notarized copies of the provided personal documents - passport, diploma, etc. The rules for making an entry in the work book oblige each new position to be recorded with the signatures of the employer and employee. After entering all the data and checking the information, the employment record is stored in the company’s personnel department.

An important addition: if a person changes some personal data during work (for example, last name and/or first name), then they must be immediately updated in the work book at the current place of work.

Moreover: information such as qualifications or level of education must also be supplemented if they are updated. For example, when, when hired, a person had an incomplete higher education, and in the process received a diploma higher education.

How to fill out job information

The main section of the book is considered to be “Information about work”. The rules for maintaining and storing work books regulate the process of filling out all the necessary data.

One record of the employee’s place of work will not be enough. According to current regulations, the company must indicate the start date of work, position and record subsequent possible changes (for example, transfer).

There are a total of four fields in this section that must be filled out (see table).

An important addition: in case of completing military service before applying for a job, the employer indicates this data before the entries from his organization in general procedure. The rules for maintaining work records in the Russian Federation in 2018 require documentary evidence of all career events, including the completion of military service. In this case, the confirmation document is the military ID number.

According to the rules for filling out work books in 2018, if an employee has a part-time job, this can also be indicated in the work book. Moreover, the document itself is not taken away from the main place of work. Information about parallel employment is provided by the employer who, by force of law, holds the work book. To do this, the non-principal place of work must document all necessary information, confirming this with signatures and a seal (if available).

Another section of the work book is “Information about awards.” It is completed in the manner described above. It also consists of four columns, the order of which is similar to the basic information about the work.

This includes information about received certificates, awards (including state awards), and titles.

Features of dismissal records

The case of leaving the main place of work is entered into the work book as a separate event. The rules for filling out and storing work books oblige the main employer to enter the necessary data regarding the reason for dismissal. In this case, fill out all four columns in the same way. About the grounds for dismissal - the third.

The most important thing here is the exact basis for dismissal in accordance with the specific norm of the Labor Code. Basically, this is Article 77 of the Labor Code of the Russian Federation and some other norms.

If the reason for leaving the company was due to valid events for which, by law, a person can count on support from the state, then this is also reflected in the book (for example, dismissal to look after a child).

Important nuances

If incorrect data or grammatical errors are entered, crossing out is unacceptable. In this case, this entry is considered invalid. This is what they write:

A similar repetition should be made with a note that the data is correct and corresponds to reality

Please note that the rules for filling out work books oblige you to make adjustments in case of possible changes:

company name (including legal form);
type of printing (using different ones in one book is unacceptable!).

By the way, the latest change in the rules for maintaining work records affected the seals. From November 27, 2016, the obligation to affix a seal was finally abolished if the organization does not have one in principle.

If the workday is over and there is no space left to fill, then there is no need to start a new one. You just need to sew in a new liner, which is then filled according to standard rules. Required condition is precisely the sewing of the liner using any type of thread. He always looks like this:

Official registration of a work book is possible even before the employee reaches the age of majority.

According to the rules for storing work books, these are strict reporting forms. They need special supervision. A special register has been approved for this purpose. You can view it and download it on our website here.

And you need to store them directly until you former employee or his close relatives will not take his work.

Work books. Filling it out in a new way

The previously existing instructions for filling out work books have been replaced by a new one. Alexey Vasilievich ANOKHIN, Deputy Head of the Department of Legal Regulation of Labor of the Legal Department of the Ministry of Labor of Russia, talks about the features of filling out a work book according to the new rules.

— In connection with this, new instructions for filling out work books were adopted. Why did the old one stop working?

— The instructions for filling out work books were approved by the resolution of the Ministry of Labor and Social Development of the Russian Federation dated 10.10.03. It was adopted in order to implement the Decree of the Government of the Russian Federation dated April 16, 2003 No. 225 “On work books”, which approved the rules for maintaining and storing work books, producing work book forms and providing them to employers.

With the adoption of the new instructions they are declared ineffective regulations former Union SSR on issues related to work books, the main of which, perhaps, was the instruction on the procedure for maintaining work books at enterprises, institutions and organizations, adopted back in 1974 and a little short of its 30th anniversary.

The instructions did not introduce any cardinal, significant changes to the procedure for maintaining work records, which had developed over many decades. For the convenience of personnel service workers, all the most key provisions of the previous instructions of 1974 have been retained.

— What new points are reflected in the instructions?

— If the previous instructions regulated all issues, including the rules for recording, filling out, storing work books, control over the procedure for maintaining them, then the new one establishes only the procedure for filling out work books and their duplicates. All other issues are regulated by the Rules for maintaining and storing work books, producing work book forms and providing them to employers, approved by Decree of the Government of the Russian Federation No. 225.

The instruction sets general rules entering information into the work book, rules for entering information about the employee, his work, termination of the employment contract, and also includes a section specifically devoted to the peculiarities of filling out a duplicate work book. The rules for recording information about awards in the new instructions are presented as before, but the procedure for recording training time and work activity as a member of a collective farm is absent, since this is not provided for in the resolution.

As appendices to the resolution of the Ministry of Labor that approved the instructions, the form of the receipt and expenditure book for recording the forms of the work book and the insert in it and the form of the book of accounting for the movement of labor books and the inserts in them were also approved. Standards for recording and storing work books, which were included in the old instructions of 1974, in new instructions were not included, since these issues are regulated by the Rules for maintaining labor books (Section VI).

— What details would you draw the attention of personnel officers to?

— First of all, the fact that dates are recorded in all sections of work books are made in Arabic numerals. Moreover, first the day and month are two-digit, and then the year is four-digit. For example, if an employee was hired on December 1, 2003, then the entry “12/01/2003” is made in the work book. Entries may be made with a fountain or gel pen, a rollerball pen (including a ballpoint pen), or light-resistant ink (paste, gel) in black, blue or violet. All recordings are made in full. Abbreviations in the work book are unacceptable. For example, it is not allowed to write “pr.” instead of “order”, “order” instead of “order”, “trans.” instead of “transferred”, etc. In column 3 of the “Work Information” section of the work book, the full name of the organization, as well as the abbreviated name of the organization (if any), is indicated as a heading. Links to articles must also now be entered on the basis of the Labor Code of the Russian Federation (the name of the code, by the way, must also be written in full - “Labor Code of the Russian Federation”). The instructions provide two or three examples for each position.

As before, the employee’s last name, first name and patronymic are indicated in full, without abbreviating or replacing the first and patronymic with initials; the date of birth is recorded in full (day, month, year) on the basis of an identity document. Moreover, the list of such documents looks quite liberal: passport, military ID, international passport, driver's license, etc.

Records of the name of a position (job), specialty, profession indicating qualifications are made, as a rule, in accordance with the organization’s staffing table.

By the way, according to the Decree of the Government of the Russian Federation dated April 16, 2003 No. 225 “On work books,” the procedure for providing employers with work book forms and an insert in it is still in the process of approval by the Ministry of Finance of the Russian Federation.

— Is it necessary to enter the name of the position and specialty of the employee in accordance with the ETKS?

— Entering into the work book the name of a position, specialty, profession, as well as qualification requirements in accordance with qualification reference books is necessary only in cases where federal law provides for the provision of benefits or restrictions for the performance of work in these positions, specialties or professions. Changes and additions made in the prescribed manner to qualification reference books and the organization's staffing table are brought to the attention of employees, after which appropriate changes and additions are made to their work books on the basis of an order (instruction) or other decision of the employer. When filling out job information, indicate the full name of the organization and its abbreviated name (if available). If the condition of working in a specific structural unit is included in the employment contract as essential, then a record of acceptance or appointment to a structural unit of the organization is made in the work book, indicating its specific name.

— What new sections have appeared in the instructions?

— I would like to draw your attention to the fact that a separate section includes cases related to dismissal and hiring in connection with the transfer of an employee to another employer. The instructions establish that upon dismissal in connection with such a transfer, the work book indicates how the transfer is carried out - at the request of the employee or with his consent. In the entry for a new job, an indication is made that the employee was hired as a transfer.

Particular attention should be paid to the section on dismissal (termination of an employment contract). It describes in detail, with examples, the procedure for making entries on the termination of an employment contract for various reasons: employee initiative, employer initiative, circumstances beyond the control of the parties.

— What new responsibilities do HR officers have for filling out work books?

— When dismissing an employee (terminating an employment contract), the personnel officer is obliged to familiarize him with all the records made during his work in this organization and obtain the employee’s signature under them in the work book. Moreover, only the signature itself and its decryption are enough. The words “read” or “agree” are not required. The receipt and expenditure book for accounting forms and the book for recording the movement of work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and also sealed with a wax seal or sealed.

— How should errors in work books be corrected?

— An entry containing errors is considered invalid. If there is an entry in the work book about dismissal or transfer to another permanent job, which is subsequently declared invalid, a duplicate work book is issued upon a written application from the employee. In this case, an entry declared invalid will not be entered there. In the upper right corner of the first page of the duplicate work book, the inscription “Duplicate” is written. And on the first page (title page) of the previous work book it is written “Instead, a duplicate was issued” indicating its series and number.

The duplicate is filled out according to the general rules for drawing up a work book. If an employee has already worked before joining this organization, then when filling out a duplicate, information is entered not only about the total length of service, as provided for in the previous instructions, but also about continuous experience work before joining this organization.

The instruction establishes that the employer makes copies of the original documents, on the basis of which the corresponding entries are made in the duplicate work book, and duly certifies them. After this, the original documents are returned to the owner.

Instructions for filling out and maintaining work books - the main document establishing the procedure for filling them out. What this instruction contains and how to fill out the work book correctly will be discussed in our article.

What is a work book?

A work book is a document that records information about a person’s work experience. This is the main document for employment, and therefore during the period of employment it must be stored in the personnel department of the organization. After dismissal, regardless of the reasons, it is returned to the owner.

In Art. 66 of the Labor Code of the Russian Federation states that this document is the main confirmation of length of service and work activity.

Resolution “On Work Books” No. 225 dated April 16, 2003 approved a standard form, which came into force on January 1, 2004. Old samples of this document cannot be exchanged and are recognized as valid. They are manufactured at the Gosznak enterprise and have the appropriate degree of protection.

The work book is included in the list of mandatory documents presented when concluding an employment contract (Article 65 of the Labor Code of the Russian Federation). The only exception is the case when such an agreement with a person is signed for the first time, i.e. the employee has not worked anywhere before. In this case, the work book is provided to him by the administration free of charge. In this case, the personnel officer must fill out the information indicated on the first page and indicate information about the person responsible for its initial completion. The owner’s signature is also placed on the first sheet.

Work books for employees who have worked at the enterprise for more than 5 days must be filled out if this work is their main job (Article 66 of the Labor Code of the Russian Federation). For information about the rules for making an entry when applying for a job, read the article Filling out a work book when applying for a job - a sample.

Rules for filling out a work book approved by law and are mandatory for all enterprises.

Rules for maintaining and storing work records in the Russian Federation

The execution of this document is carried out on the basis of the Rules for maintaining and storing work books, producing work book forms and providing them to employers (approved by Resolution No. 225 of April 16, 2003, including the procedure for filling out work books, storage, accounting, issuance and production of forms).

Rules for maintaining work books regulate the period during which the employer is obliged to record information. This period is 1 week from the date of issuance of the appropriate order, and in case of dismissal, information is entered on the last working day (clause 10 of the Rules).

The information in the work book is recorded without abbreviations and in official language RF - Russian.

At the request of the employee, data on part-time work can be entered (clause 20).

In addition, information about the awards received: honorary titles, certificates is entered. However, information about bonuses established by the remuneration system is not subject to entry.

A record of the reasons for the dismissal of employees must be recorded in strict accordance with the Labor Code of the Russian Federation.

Upon written request from the employee, the employer’s administration must provide a copy of the employment record or an extract from it within 3 days.

In accordance with rules for storing work records, This is a document of strict accountability that must be stored in the organization during the entire period of the citizen’s work.

In this regard, the company must fill out:

Receipt and expense book for accounting of work book forms.
Book of accounting and movement of work books and their inserts.

Work books left by employees upon dismissal or after death are subject to storage at the enterprise until they are claimed in accordance with the legislation on archival affairs RF.

How to fill out a work book correctly (2018)

Rules for maintaining a work book 2018 years say that the administration can appoint a person responsible for storing, filling out and issuing these documents at the enterprise.

According to rules for filling out work books 2018 year, all entries on employment, dismissal, and qualifications are made on the basis of an order from the administration.

Moreover, all information from the work book is duplicated in a personal card, which the employee subsequently familiarizes himself with with a signature.

The specified document is assigned a registration number; in addition, it contains information regarding the employee, such as personal data, education, work experience, awards, etc.

You can enter information using a ballpoint or gel pen with blue, black or purple ink.

The use of abbreviations, including the abbreviation “RF”, is expressly prohibited; “Russian Federation” should be written instead.

The first page of the work book bears the signature of the person responsible for maintaining it (filling it out for the first time), the seal of the organization (if available and indicated in the charter), as well as the signature of the owner.

For any changes that occur during the employee’s activity, be it a change in the name of the organization, position, rank, etc., the specified information must be reflected in the work book.

You cannot correct entries in which an error was made by crossing out or making amendments, much less delete them using a proofreader. In this case, you need to indicate that the record contains errors, and then provide the correct data.

Instructions on the procedure for maintaining work books and a document on its approval

Instructions for maintaining work records approved on October 10, 2003 by Resolution of the Ministry of Labor of the Russian Federation No. 69 and adopted on November 11, 2003, reg. number in the Ministry of Justice of the Russian Federation No. 5219.

Instructions for filling out a work book 2018 year covers information about proper management this document and contains the following:

General provisions. For example, in accordance with its requirements, all dates are written in Arabic numerals (11/15/2016).
Information about the employee (indicated on the basis of passport data). If you change your last name or other information, you should enter the data, crossing out the previous data based on the submitted documents. Information about such documents is reflected on the cover of the work book (inside).
Information about the employee's work. In column 3, you must enter the full name of the organization and its abbreviated name, if available. Column 1 contains the serial number of the entry being made, column 2 indicates the date the employee was hired. The 3rd column includes the name of the organization’s division, as well as the position of the hired employee. The 4th column specifies the attributes of the order on the basis of which the citizen is employed. At the request of the employee, information about part-time work can be entered.
Awards. Fill in information about awards, certificates, etc. received in the course of work. The name of the enterprise, the serial number of the record, when, by whom and for what the employee was awarded are required.
The procedure for filling out when dismissing an employee.
Rules for entering information about dismissal in connection with a transfer, as well as when moving to another position.
Sequence when registering a duplicate.

Responsibility for violation of the rules for maintaining and storing work books

Art. 45 of the Rules states that responsibility for preparing work records lies with the employer. In addition, it is possible to hold accountable the person appointed by order to maintain these documents. As a rule, this person is an employee of the human resources department or a human resources manager. But in enterprises with a small number of employees, the responsible person may also be an accountant. Nevertheless, regardless of the position, this person must be familiar with the Rules for filling out work books.

Art. 2.4. The Code of Administrative Offenses of the Russian Federation states that an official is held accountable if an offense is committed due to improper performance of his duties. For non-compliance with standards labor law responsibility is spelled out in Art. 5.27 Code of Administrative Offenses of the Russian Federation:

for officials - a warning or a fine from 1,000 to 5,000 rubles;
for organizations - a fine from 30,000 rubles to 50,000 rubles.

Accordingly, for violation of the procedure for filling out a work book, an official may be held liable under this article. 5.27.

For violating the rules for storing a work book, you can impose a fine under Art. 13.20 Code of Administrative Offenses of the Russian Federation:

for individual entrepreneurs - from 100 rubles to 300 rubles;
for officials - from 300 rubles to 500 rubles.

A work book is an official document on the basis of which a citizen can confirm his work experience. How to fill this out important document, as well as its maintenance, storage and accounting are enshrined at the legislative level. Instructions for work books 2018 year is the basis regulating the basic rules for filling out this important document. For incorrect maintenance, completion and storage of work books, the employer may be held liable.

Changes in filling out work books

We asked Elena Vozhova, senior legal adviser at Legal Services Center LLC, to talk about what will change in the near future in the rules for filling out work books, and also to review the most common mistakes made by personnel service employees.

A work book is a special document that has a specific legal meaning. Decree of the Government of the Russian Federation of April 16, 2003 No. 225 approved the rules for maintaining and storing books, producing forms and providing them to employers. The Ministry of Labor has created special Instructions for filling out books (approved by resolution of the Ministry of Labor of the Russian Federation
dated October 10, 2003 No. 69). But in practice there are often non-standard situations,
Let's look at some of them.

Copy and duplicate of work book

An employee may need a copy of the work record at any time: for presentation
to the embassy or passport office. He will contact his HR department with this request. Please note that in this case the document must be certified by a HR employee. It is necessary to make copies from those pages of the document that have any records. The quality of copies must be satisfactory. You shouldn’t print a scan, and you shouldn’t change the scale when copying a book. After the last entry, a mark must be made on the copy of the page that will contain its serial number and the inscription “working”
Until now". It is also necessary to indicate the date of certification of the copy, full name and position of the certifier and put a stamp under the entry. Below the page of the copy you need to mark “the copy is correct”, indicate the full name of the personnel employee and the position of the certifier, time and signature. Such a record must accompany each page of the copy of the work.

In some cases, it may be necessary to issue a duplicate of the book. This is necessary, for example, if a document is lost. A duplicate can be issued if a record of dismissal, reinstatement of an employee at work, or loss of a work book by an employee upon the occurrence of emergency situations. In this case, the word “Duplicate” must be written in the upper right corner of the title page of the document. If you have a work book, you must indicate the following on its title page: “A duplicate was issued in return,”
In this case, you must enter the series and number of the duplicate. The new document must contain information about the employee’s general and continuous experience before arriving at the organization that issued the new document. Next, you need to write down information about the activities and incentives that were entered in the book during service at previous places of work. The total work experience can be recorded in total; it is necessary to indicate only the total number of years, months and days of activity.

Common Mistakes

If an error in the work record is made during the initial filling, then the work book must be destroyed without making any changes. Then you need to draw up a destruction act and fill out a new form. If an error is discovered when filling out the data by the second and subsequent employer, you will have to go to court to recognize that the work book belongs to the employee. This applies to errors in the employee’s first name, last name and patronymic, as well as other personal data.

The next item is not an error, but many people have difficulty filling out this item, which often leads to errors. So if personnel worker company makes an entry
about incomplete higher education, what should an HR specialist do in another organization after the employee completes his training? Based on the diploma, you need to create the following record of assignment of qualifications to the employee.

If an error was made in information about an employee, you must cross out the old entries
and introduce new ones based on the relevant documents. Please note: Strikethroughs are not permitted in job information. If an error was made in these fields, then you need to do the following: after the last entry in the appropriate section, make a note acknowledging the erroneous entry, and enter the correct data under the new serial number. If an error in the entry is discovered by a new employee who is responsible for making entries in work books, then the personnel officer makes an entry about the invalidity of the previous one, makes the correct note, and sets the date of correction. In this case, information about canceling an incorrect entry should be numbered with the next number in sequence.

If the dismissal of an employee is declared invalid, there are two options for filling out the books. First: a new entry is made in the employment record about hiring, as well as a note that the information about the dismissal is invalid. In the second case, the old entry should also be declared invalid, but the personnel employee records the dismissal with new reason. It would seem that the mistakes are so obvious that it is impossible to make them. However
Because of this, labor disputes often arise, bringing the parties to court. Therefore, I recommend reading it again and repeating it again. General requirements to fill out work books, and also carefully monitor changes in legislation and the official position of the Russian Ministry of Labor.

Ministry of Labor project

In February 2016, a discussion was held on the federal portal of regulatory acts about a bill developed by the Ministry of Labor “On amendments to the Rules for maintaining and storing work books, producing work book forms and providing them to employers.” The basis for the development of the bill was the adoption of Federal Law No. 82-FZ of April 6, 2015 “On Amendments to Certain legislative acts of the Russian Federation regarding the abolition of the mandatory seal of business companies.”
In accordance with the law, the presence of a seal in organizations has become optional - now it is a right, not an obligation. I'll tell you about some possible changes.

Paragraph one of paragraph 35 of the Rules

In the current version of the Rules, upon dismissal of an employee, all entries made in the work book during his work in the company are certified by the signature of the employer or the person responsible for maintaining work books, the seal and signature of the employee himself. The developers of the bill propose to use a seal only in cases where federal law provides for a company’s obligation to use a seal, or if information about the presence of a seal is contained in the organization’s charter. In other cases, the stamp is affixed if available. In this regard, the details of the work book and the insert must change - after the words “M. P." the word "(if available)" will be added.

Clause 39 of the Rules

The current version of paragraph 39 of the Rules provides for the affixing in the work book, when issuing each insert, of a stamp with the inscription “Insert issued” indicating the series and number. IN new edition It is proposed to make an appropriate note about this,
without putting a stamp in the work book.

Paragraph four of paragraph 41 of the Rules

The bill proposes to exclude the rules obliging employers to lace up, as well as seal with a wax seal or seal the receipt and expenditure book for recording forms of books and inserts in it and the book for recording the movement of work books and inserts in them, while leaving the rules on mandatory numbering and certification with the signature of the manager organizations. The planned date for entry into force of the bill is October 2016. However, to date no changes have been made to either Labor Code, nor in the resolution of the Government of the Russian Federation on work books and the resolution of the Ministry of Labor
about the rules of keeping books. So the bill has not yet acquired the force of federal law.

Cancel use

And one more very important question regarding work records. IN Lately The topic of abolishing books in the Russian Federation is often discussed. However, is this really necessary? Are the conditions created for such changes in the system? labor relations? For several years in a row, the question has been raised at the state level about the inappropriateness of keeping books, allegedly they are in modern world- a relic of the past. Experts comment on the situation as follows: the Ministry of Labor will not completely eliminate books from use; the department will most likely replace the document with electronic books.

According to opinion polls, employers are against eliminating books altogether. Since information about the previous places of work of an applicant for a vacant position is often important. Only from the work book can you find out: about breaks in the length of service; about dismissals;
about the regularity of changing jobs. But all this data can be reflected in an electronic database.

Special employees

When making an entry in the driver’s work record, keep in mind that these employees must provide the company with the following documents to issue the record book: passport, SNILS, military ID, driver’s license, education documents. For such employees, it is important to have a certificate of medical examination to ensure that the employee has the right to perform this work, although the information itself is not reflected in the employment record.

Accounting professional press

For those accountants who prefer to work with primary sources. Guarantee of professionalism and personal responsibility of the expert and author.

The article was written based on materials from the sites: www.kdelo.ru, buhguru.com, www.klerk.ru, rusjurist.ru, www.buhgalteria.ru.

Instructions for maintaining work books. Work book and insert in it

Appendix No. 1. Instructions for filling out work books

1. General Provisions

2. Filling out information about the employee

3. Filling out job information

4. Filling out information about the award

5. Filling out information about dismissal (termination of employment contract)

6. Features of filling out information about dismissal (termination of an employment contract) and hiring (appointment) in connection with the transfer of an employee to another permanent job with another employer (to another organization) or his transfer to an elective job (position)

7. Features of filling out a duplicate work book

Appendix No. 2. Form of the receipt and expenditure book for accounting of work book forms and the insert in it

Appendix No. 3. Form of the book of accounting for the movement of work books and inserts in them

When does it open

How to fill out

Documentation

Title page

Job details

additional information

Examples

Awards

Insert design

INSTRUCTIONS FOR COMPLETING WORK BOOKS

1. General Provisions

2. Filling out information about the employee

3. Filling out job information

4. Filling out information about the award

5. Filling out information about dismissal (termination of employment contract)

6. Features of filling out information about dismissal (termination of an employment contract) and hiring (appointment) in connection with the transfer of an employee to another permanent job with another employer (to another organization) or his transfer to an elective job (position)

7. Features of filling out a duplicate work book

Rules for filling out work books in 2018

General provisions

How to take notes

How to provide information about an employee

How to fill out job information

Features of dismissal records

Important nuances

Work books. Filling it out in a new way

What is a work book?

Rules for maintaining and storing work records in the Russian Federation

How to fill out a work book correctly (2018)

Instructions on the procedure for maintaining work books and a document on its approval

Responsibility for violation of the rules for maintaining and storing work books

Changes in filling out work books

Copy and duplicate of work book

Common Mistakes

Ministry of Labor project

Paragraph one of paragraph 35 of the Rules

Clause 39 of the Rules

Paragraph four of paragraph 41 of the Rules

Cancel use

Special employees

INSTRUCTIONS
FOR COMPLETING WORK BOOKS